Litigation Administrative Assistant

4 weeks ago


San Diego, United States Tandym Group Full time

A recognized law firm in California is currently seeking a new Administrative Assistant to join their Litigation team in San Diego. In this role, the Litigation Administrative Assistant will be responsible for providing high-level legal & office support to Partners, Associates, and Paralegals.

Responsibilities:

The Litigation Administrative Assistant will:

  • Prepare, revise, and finalize correspondence, pleadings, documents, and other clerical assignments as delegated
  • Maintain attorney calendars, make travel arrangements, and process monthly expense reports
  • Run conflict checks and open new client/matter engagements
  • Maintain electronic and paper client files and set-up billing requirements for clients. You will enter attorney time in time entry system
  • File documents with appropriate courts, including e-filings, schedule depositions and other client meetings, communicate with clients as necessary
  • Assist with billing/client invoices and maintain and update contacts
  • Perform other duties, as needed

Qualifications:

  • 2+ years of recent State & Federal Litigation experience within a Law firm
  • Associate's and/or Bachelor's Degree
  • Knowledge of Legal terminology
  • Experience with basic Administrative functions
  • Computer savvy (65+ wpm)
  • Microsoft Office proficient
  • Solid problem solving and time management skills
  • Exceptional phone etiquette
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized

Desired Skills:

  • Previous experience in a Litigation role/setting
  • Experience with a Document Management system, Docketing system, and/or Billing & Time Entry programs


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