Human Resources Specialist

3 weeks ago

Sandy Hook, United States Municipal Emergency Services, Inc. (MES) Full time

HR Specialist

The HR Specialist is responsible for varied human resource functions, including (but not limited to) benefits and 401k administration, workers' compensation, FMLA, OSHA, EEO reporting, HR department support, employee requests/status changes, HR system entry, compliance, and various other reporting.


Job description summary:

The HR Specialist is crucial in supporting various HR functions and preserving a positive employee experience. Acting as a point of contact for employees, they will address employee queries and concerns and assist in resolving issues to maintain a harmonious work environment. Attention to detail and accuracy in this role are essential, centering on updating and maintaining employee records and ensuring compliance with appropriate regulations. This role will involve helping to communicate and implement company policies and procedures, ensuring employees are aware of and adhere to them. The HR Specialist will utilize our HR platform (Paylocity) to support various workflows, including benefits administration, PTO, and time and attendance. They will also generate HR reports and provide data analysis to support HR decision-making. As a part of the HR team, this role may also involve participation in HR projects and initiatives to enhance the overall employee experience. The ideal candidate must live within reasonable commuting distance to Sandy Hook, CT, as this position is onsite.


Roles and Responsibilities:

  • Work closely with the Human Resources team on administrative tasks (e.g., maintaining employee files, managing documentation, filing, and reporting).
  • Preserve integrity and confidentiality of all business and personnel-related information
  • Manage new hire, termination, and payroll change paperwork for all employees
  • Respond to general employee questions/requests as needed
  • Oversee company rewards and recognition program
  • Monitor and maintain the Company Store
  • Benefits Administration, including the Open Enrollment process
  • Audit and approve monthly benefit invoices
  • 401k administration (including discrimination testing and auditing)
  • Process COBRA, workers' compensation, and any other employee changes
  • Oversee all State and Local leaves of absence, including STD, LTD, and FMLA
  • Serve as the workers' comp administrator, responsible for ensuring the appropriate paperwork for workman’s compensation or an accident claim is completed and submitted in a timely manner
  • Act as the OSHA administrator, maintaining the OSHA Log and applicable reporting
  • Maintain all regulatory required logs and records (i.e., OSHA, EEOC, etc.).
  • All necessary compliance reporting (Worker’s comp, OSHA, EEO, STD, LTD, etc.)
  • Review unemployment claims
  • Assign training through the HR system platform (e.g., New Hire/Supervisor training, Annual Compliance training).
  • PTO administration (including scheduling and time/attendance issues)
  • Process employee changes in the HR system, such as promotions, transfers, and terminations, ensuring data integrity.
  • Prepare HR-related reports and documentation as required.


Required Qualifications:

  • Bachelor’s degree in human resources, business administration, or a related field preferred
  • Certification in HR or Benefits Administration is a plus
  • Four years minimum experience working in an HR role or related function
  • Proficiency in HR systems (preferably Paylocity)
  • Expertise in Microsoft Office Suite
  • In-depth knowledge of federal and state employment laws and regulations
  • Keen understanding of the benefits administration processes


Desired Characteristics:

  • Strong communication and interpersonal skills
  • Stellar organizational skills
  • Ability to maintain confidentiality and handle sensitive information
  • In-depth analytical skills with attention to detail
  • Ability to interact effectively at all organizational levels
  • A proactive approach toward problem-solving and decision-making
  • Proficiency in explaining complex information clearly

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