Administrative Officer

4 weeks ago


Suitland, United States TekStream Solutions Full time

Administrative Officer

Clearance:Public Trust, US Citizenship required.

Location: on-site in Suitland, MD


TekStream is working with a client to identify an Administrative Officer to provide support to a Federal Agency in Suitland, Maryland. This work is on-site, Monday through Friday from 8am to 5pm.Candidates must have extensive experience booking travel for federal executives.


Responsibilities include:


  • archiving, date entry and other general office tasks.
  • time keeping, data entry, develop and maintain spreadsheets and other general office tasks.
  • travel through the E2 system.
  • coordination for all tasks supporting the Office.
  • the setup and coordinating of meetings and Video Teleconference Calls (VTCs).
  • agendas and meeting announcements; attending government meetings with Government personnel; making arrangements for conference rooms; generating meeting minutes and tracking resolution of action items.
  • an active participant in a non- decisional capacity in technical, programmatic, and financial interchange meetings or conferences; writing meeting summaries & after-action reports and preparing meeting & conference materials as required.
  • a report that clearly identifies new items as the result of a conference or meeting. This report is expected to be an information push (rather than information pull such as web-based tools or multiple party e-mails) as a notice to the responsible parties and persons responsible for oversight. These reports should be completed for review not later than one business day from the conclusion of the conference or meeting.
  • technical and editorial support for drafting and issuing correspondence and messages in accordance with the latest series of the NESDIS Correspondence Manual or office requirements to enable the Project Manager to effectively communicate both with industry and other NESDIS business units to resolve technical and programmatic issues in a timely manner.
  • the Office with the drafting of routine letters, memos, e-mails, and digests. These products are expected to require significant research, input, and coordination to complete.
  • the Office in the preparation of briefings.
  • inventory, order, and maintain office supplies in an adequate capacity to fulfill needs of the office.
  • office equipment is maintained in usable condition by requesting service when necessary and replacing consumables as needed.

Requirements:

  • or equivalent experience
  • 6 years of experience with the responsibilities listed above.
  • Experience utilizing the E2 system to book travel.



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