Accounts Payable Specialist

1 week ago

Hollywood, Florida, United States VSE Corporation Full time

SUMMARY:
Compute, classify, and record numerical data to keep financial records complete.

Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Receive, record, and bank cash, checks, and vouchers.
  • Code documents according to company procedures.
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Reconcile or note and report discrepancies found in records.
  • Perform standard bookkeeping services according to Company policies/procedures/controls.
  • Provide support for monthly accruals, based on estimated revenues and expenses.
  • Review expense reports and approve for payment in Company's Expense Reporting Software.
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Match order forms with invoices and record the necessary information.
  • Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Reconcile records of bank transactions.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Prepare trial balances of books.
  • Maintain inventory records.
  • Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).
  • Ensure expenditures are coded to the appropriate general ledger code.
  • Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.
  • Prioritize critical vendor invoices for timely settlement.
  • Work cross-functionally to resolve various internal and external inquiries.
  • Create and maintain vendor master files.
  • Files, maintains, and distributes accounting documents, records, and reports.
  • Assist in month-end, quarter-end, and year-end closing.
  • Assist in accounting department projects as needed.
  • Other duties as assigned.

MINIMUM REQUIREMENTS:

  • High School Diploma or equivalent.
  • 3-4 years of accounts payable or general accounting experience.

PREFERRED REQUIREMENTS:

  • Associate degree in accounting and or equivalent certification.
  • 5+ years of experience in field.
  • Experience in Aviation Industry.
  • Experience with Quantum software.


VSE is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.

At VSE, we don't just hire employees; we nurture careers and champion well-being.

We understand that our success is driven by the people who make up our incredible team, and that's why we're committed to providing a workplace that goes beyond just a job-it's a place where you can truly flourish.

When you choose VSE, you're choosing a company that prioritizes YOU.

Let us tell you why:

Time Off:
Enjoy Paid Time Off to relax and recharge.

Family Support:

We offer Paid Maternity Leave and Paid Bonding Leave, along with access to our Employee Assistance Program, ensuring your family's well-being.


Education:
Pursue your educational goals with Tuition Reimbursement for Undergrad, Technical, and Graduate Programs.

Financial Security:
We offer a 401(k) and Employee Stock Purchase Plan to secure your financial future.

Healthcare:
Your health is essential, and we provide Health, Dental, and Vision Care.

Flexible Spending:
Take advantage of HSA, FSA, and Dependent Care plans for added flexibility.

Insurance:
We've got you covered with Short-Term and Long-Term disability insurance.

Competitive Salaries:
Your hard work is rewarded with competitive salaries. Ready to be part of a company that values you as much as your skills and expertise?

Join VSE and let's take your career to new heights while ensuring your well-being every step of the way. Come grow with us. Your future begins here. Apply TODAY

Other details

  • Job Family Finance and Accounting
  • Job Function Accountant and Auditor
  • Pay Type Hourly
Apply Now

  • Miramar, FL, USA

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