Office Manager

2 weeks ago

Corvallis, Oregon, United States Express Employment Full time
Job DescriptionJob DescriptionLocated in Corvallis, OR

Salary:
$28.00

Office Manager $28.00
Administrative and Business Services (50%)

  • compile and audit a variety of reports; budget, expenditures, job billing status, mileage logs,
insurance, etc.

  • provide general business bookkeeping with support from company external accountants
  • manage office payroll submissions and reporting
  • manage monthly billings and invoice processing
  • maintain insurance certificate records and prepare insurance renewal applications
  • administer prime and subconsultant contracts and renewals
  • authorize and make payment of monthly bills, third-party consultants, and expense reimbursements
  • answer questions from staff related to travel, leave, and other personnel related matters
  • support business activities in multiple offices across western states
Human Resource Services (10%)

  • revise or develop human resource policies, procedures, and systems to accommodate changes
  • provide interpretation and advise on appropriate application of existing and revised human
resource-related state and federal laws, rules, and policies

  • support investigation of employee conduct issues, complaints, or grievance facts
  • participate in onboarding, disciplinary, and employee dismissal meetings
  • administer Oregon Paid Leave Act procedures and coordinate employees' absence and return to
work after medical or administrative leave for complicated or sensitive situations
2
General Office Support (40%)

  • maintain office space, equipment, supplies, files, and records
  • answer telephones and route calls and messages to staff members
  • greet and direct visitors to appropriate destinations
  • distribute incoming and outgoing mail
  • coordinate internal and external meetings
  • ability to make travel arrangements for staff
  • organize company events including Christmas party, retreat, summer event, etc.
  • manage company calendar for reporting deadlines, annual licensure renewals, payments, etc.
Management Duties (hide for general posting)
Duties include assisting the President and Vice President. This includes overseeing the implementation of

policies and procedures relating to:

  • Benefits (Insurance)
  • Discipline
  • Drug & Alcohol Testing
  • Harassment
  • Computers and Cell Phones
  • Reference Checks
  • Safety Reporting
  • Time Off/Leave of Absence
  • Vehicles
  • Onboarding
  • Termination/Employment Closure

MINIMUM QUALIFICATIONS

Education and Experience:

  • A Bachelor's degree in Business or Public Administration, Human Resource Management,
Organizational Behavior or Development, or similar field of study and one year working experience
in the engineering or construction industry;
or

  • Five years of administrative support experience
o Two years must include monitoring or auditing operations, preparing financial reports,
establishing/maintaining procedures, and evaluation of projects, processes, and operations.
o Two years must include duties like those provided in the position description in the
engineering or construction industry.

Skills In:

  • managing an office including staff coordination, determining equipment and supply needs, and
business communications

  • general business bookkeeping management (QuickBooks or similar)
  • monitoring budget expenditures and making projections for future budgeting
  • staff management including hiring/onboarding and general procedure trainings, general staff
scheduling, preparing performance evaluations, and handling disciplinary actions

  • resolving problems and making independent decisions that may have long-range effects
  • reviewing or interpreting laws, contracts, rules, policies and procedures
3

  • researching, compiling, analyzing information/data, and preparing reports including
recommendation for a course of action

  • fostering a healthy and productive workplace culture
  • Microsoft Office Suite and Bluebeam or Adobe

Interested in this opportunity?

Call our office NOW for an IMMEDIATE phone interview at

OR

Text JOBS to
#albor

Express Office:
Albany

2250 Southeast 14th Avenue

Suite A

Albany, OR 97322

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