Surgery Coordinator

1 week ago

Arlington, Virginia, United States Virginia Neurosurgeons Full time

About:

Virginia Neurosurgeons is a busy, well-established neurosurgical practice based in Arlington, VA since 2001. We have an immediate opening for a Surgical Coordinator / O.R. Scheduler for three neurosurgeons in the Northern Virginia / Metropolitan Washington, DC. area

Position:

  • Top salary and benefits for current Neurosurgery and/or Orthopedic surgery scheduling/posting experience.

Responsibilities include but are not limited to:

  • Receives and processes requests for surgical procedures and coordinates with physicians.
  • Schedules and coordinates patients' surgeries, clinic appointments, and assists in scheduling diagnostic studies per physician orders.
  • Verifies Insurance coverage and requests, tracks, and obtains preauthorizations from insurance carriers for surgical procedures.
  • Reviews patient medication and health history to determine preadmission testing requirements and assists in scheduling appropriate medical and cardiac clearances.
  • Acts as a communication link, arranges patient tests, enters diagnostic requisitions, and receives results.
  • Demonstrates and applies knowledge of medical terminology and general medical office procedures, including HIPAA regulations.
  • Clearly documents all communications and contacts with providers and personnel documentation requirements using proper format(s), maintains accurate recordkeeping and filing.
  • Communicates with patients to ensure adequate preparation for surgery and address any patient questions or concerns beforehand.
  • Ensures all presurgery paperwork is completed in time for patients' appointments.
  • Works closely with hospitals to coordinate surgical procedures and equipment scheduling.
  • Schedules emergency addon surgeries, considering type of surgical procedure, duration, setup, and turnaround times.
  • Coordinates and follows up on laboratory and imaging tests.
  • Develops and updates surgical waitlists, spreadsheets, and schedules using computerized surgical scheduling systems.
  • Edits surgical schedule, identify errors or conflicts, and confirms final booking assignments.
  • Communicates and collaborates with various departments to ensure smooth scheduling processes.
  • Ensures all required documentation is provided and prepare patient charts in accordance with established procedures and guidelines.
  • Completes other duties as assigned.

Skills & Qualifications:

  • 3 years of current experience working within a surgical practice environment.
  • Experience with an Electronic Health Record (EHR).
  • Current knowledge and experience using medical terminology in a surgical setting.
  • Ability to maintain privacy and confidentiality as per organizational guidelines.
  • Ability to work well under pressure and use good judgment in assessing difficult situations.
  • Ability to produce highquality, accurate work in accordance with practice and hospital standards.
  • Comprehensive knowledge of healthcare, organizational/office practices, procedures, and standards.
  • Excellent professional verbal and written communication skills.
  • Ability to work effectively in an interprofessional team.
  • Excellent organizational and time management skills.
  • Proven attendance record.
  • Knowledge of neurosurgical medical terminology.
  • Experience working in another fastpaced, multidisciplinary medical environment.
  • Knowledge and experience with ICD10 coding to assist with surgical forms for billing.
  • Equivalent combination of education, training, and experience.

Wage:
Commensurate with experience and knowledge base.

Work Schedule:

This is a full-time position that may require flexibility in working hours based on the needs of the practice.


  • Interested applicants are invited to submit their resume and cover letter for review

Pay:
$ $26.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Healthcare setting:

  • Private practice

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

Surgery Scheduling: 3 years (preferred)

Work Location:
In person

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