Project Manager 2

POSITION RESPONSIBILITIES

Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Support and facilitate BPA manager-assigned project or multiple projects, from beginning to end in collaboration with senior management, external industry entities and stakeholders, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead, or other personnel with the authority to do so, including:

Actively engage and collaborate with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources, and other initiatives, and assist the BPA manager in deploying the solution.

Identify and request necessary subject matter experts needed during the project.

Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with, and provided by appropriate BPA performance managers.

Collaborate with business units and BPA performance managers to resolve resource allocation issues.

Facilitate "kick-off" meetings with sponsors, stakeholders, and partners and validate approval/buy-in of project plans and commitment of resources.

Schedule and facilitate project team meetings and coordinate activities of sub-teams.

Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.

Organize, coordinate, and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.

Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.

Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.

Draft project plans, resource strategies, and funding estimates required to advance each assigned project / defined effort.

Coordinate and facilitate project tasks daily (may include multiple projects) regarding time, budget, schedule, and quality.

Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets, or success; provide corrective action recommendations, and implement as approved.

Issue project status reports on a regular or as requested basis.

Maintain consistent communication with project sponsors, BPA managers, and stakeholders regarding the progress of the project compared to the work plan.

Collaborate and work with project sponsors and BPA managers to remove obstacles impacting timely project completion.

Coordinate Real Property Services (TER) efforts to acquire land rights and permits on New Transmission Line Projects, Transmission Line Rebuild Projects, Transmission Substation Projects, Communication (Radio and Fiber) Projects and other project types as assigned. Coordination includes facilitating meetings, tracking real property tasks for capital projects, working with project managers, engineering, and outside agencies to validate that Real Property Services is acquiring and delivering the appropriate products to construct.

Coordinate Real Property Services activities including support from Geospatial Services, Survey and Mapping, Real Property Field Services, Real Property Valuation & Forestry, and Real Property Services Technical Support by facilitating team meetings, gathering requirements, creating, and managing schedules.

Coordinate with the Transmission Engineering Project Managers as well as the Real Property Services Project Management Team to develop a detailed Real Property Services project scope and a project schedule that is aligned with and conforms to the overall Transmission Project Management project schedule.

Coordinate with TER Resource Managers (RMs) to verify project resource requirements for Availability-to-Promise (ATP) scheduling commitments.

Serve as primary TER point of contact for assigned projects including facilitating and tracking all internal and external deliverables throughout the life of the project. Deliverables include:

Land Rights Reviews and Analyses.

Permission to Enter Property (PEP) documents.

Location Line Reports.

Land Acquisition Request (LAR) documents.

Land acquisition document assemblies.

Appraisals and final land acquisition documents.

Monitor and maintain project status including stakeholder dependency milestones as well as TER deliverable milestones. These critical Real Property Services milestones include majority of PEPs complete, L-Line report complete, Land Access Requests (LARs) complete, appraisals complete, negations complete, and land acquisition complete. Track Real Property dependency milestones including proposed location of facility, final location of facility, vetted access road plan complete, and land rights required date.

Risk Mitigation:

Analyze and identify project risks, complete a risk registry, and plan risk responses.

Monitor for risk triggers throughout the life of the project and provide recommendations for risk responses/mitigation plans when required.

Reassess risks at key milestones throughout the life of the project and develop a plan of action to mitigate newly identified risks.

Alert stakeholders including the manager of the TERP organization of any risks that will negatively affect the project scope or schedule.

Monitor any changes to project scope to ensure that the project schedule and estimate are reflective of changes.

Periodically monitor and track current resource commitments to ensure they are adequate to meet project demands.

Provide background information, technical input, options, and recommendations that facilitate project decision-making. This may include arranging, attending, and facilitating decision-making sessions/meetings with BPA management, executives, and key project stakeholders, including, drafting agendas, answering technical questions, and presenting information, options, and recommendations for decision-maker(s) consideration.

Participate in group improvement efforts, including drafting new or revising existing process and procedure documentation, recommending quality or efficiency improvements, and assisting with the implementation of BPA management-approved recommendations.

Support and facilitate the following functions:

Written and verbal sponsor communications.

Project team communications and coordination.

Inter-project team communications and coordination.

Team meeting and sponsor meeting management.

Draft a final project report, including project "lessons-learned". Facilitate project postmortems and create a recommendations report to identify successful and unsuccessful project elements.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

When necessary, facilitate the transition of a project or program to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A bachelors degree in engineering, project management, business administration, or a related technical discipline is preferred.

5 years of experience is required with an applicable bachelors degree.

7 years of experience is required with a non-applicable bachelors degree.

10 years of experience is required without a degree or applicable degree.

Experience should include demonstrated project management experience, including all aspects of process development, planning and execution is required.

Required Technical Skills & Experience (required on matrix)

Professional knowledge of the principles, practices, techniques, and underlying concepts of Real Property Services, which may include Geospatial Services, Survey and Mapping, Real Property Field Services, Realty Support Services, or experience coordinating projects that include these support services.

Experience managing multiple simultaneous projects with competing priorities.

Ability to manage process reengineering, business transformation, and change facilitation.

MS Project experience and proficient in its use.

Preferred Skills & Experience (optional on matrix)

PMP certification

SharePoint experience

Microsoft Access experience

Additional Requirements (not required on matrix)

Valid U.S. Drivers License is required.