Special Events Coordinator- Alumni Relations

2 weeks ago

Cheyenne, Wyoming, United States University of Wyoming Full time
Job Description

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.

JOB TITLE:

Special Events Coordinator

JOB PURPOSE:

Reporting to the Associate Director of the University of Wyoming Alumni Association (UWAA), the Special Events Coordinator will be responsible for a successful comprehensive alumni event engagement strategy. Under limited supervision, this position will plan and coordinate logistics for events in collaboration with internal and external partners; evaluate and train UWAA team for continuous event improvement; execute, develop, and revise as needed, UWAA event branding and process standards for all events; assist with special projects as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Plan, oversee, and execute logistics for UWAA events to include, but not be limited to: travel, accommodations, entertainment, transportation, facilities, technology, equipment, related logistical requirements, printing, and food and beverage within University regulations and policies and other required (state, federal, etc.) laws. These events will include, but not be limited to:
    • UWAA board meetings
    • Annual Brown and Gold Alumni Banquet
    • Homecoming
    • Network events (in collaboration with Network Coordinators)
    • UW Night at the Rockies and other special events
  • Collaborate with marketing and engagement teams to execute UWAA event branding and process standards.
  • In collaboration with the UWAA Office Associate and UW Foundation Data Integrity team, oversee the accurate requesting, collection and tracking of event data to include invitation, RSVP/registration, attendance, etc.
  • Plan, oversee, and execute the Alumni Travel Program in collaboration with the Global Engagement Office, and other campus partners when applicable.
  • Manage the UWAA Event Calendar.
  • Assist Regional and Affinity Network Coordinators in planning and execution of network events.
  • Create and manage event budgets in collaboration with the Business Manager.
  • Attend events to ensure on-site full-time presence, and to coordinate event activities.
SUPPLEMENTAL FUNCTIONS:
  • Collaborate with the President's Office, Athletics, the Foundation and the colleges and campus units on university wide event strategies as applicable.
  • Provide ad hoc reports as needed.
  • Research new event ideas to implement for UWAA events.
  • Provide assistance on special projects and miscellaneous duties, as directed.
COMPETENCIES:
  • Strategic Planning
  • Independence
  • Collaboration
  • Integrity
  • Quality Orientation
  • Adaptability
REMOTE WORK ELIGIBILITY:

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree

Experience: 1 year work-related experience (Candidates with an equivalent combination of education and work experience will be considered.)

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:
  • Experience with Microsoft Office Suite specifically Microsoft Teams
  • Experience with event management
  • Excellent oral and written communication skills
  • Ability to work collaboratively with diverse constituencies
  • Extraordinary attention to detail, strong organizational skills, and ability to manage multiple competing priorities with minimal oversight
REQUIRED MATERIALS:

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call or email

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

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