Senior Accounting Manager

2 weeks ago

Dallas, Texas, United States Associa Full time
Job Description

Job Summary

The General Manager (GM) is a performance driven leader and mentor to all onsite direct reports.

This position provides the overall supervision of a HOA community, interacting with board members, homeowners, vendors, committee members as well as staff of the Client Shared Services Center (CSSC) of Associa and with Somerset offices.


The GM will work collaboratively with the board on homeowner services, facility management, project oversight, Committees, proactive and clear communication with all residents and management of employees.

Job Duties and Responsibilities

Safety

Manage functionality of all Emergency and Fire Safety systems and procedures throughout the property.
Ensure all emergency phone tree contacts within each Property Emergency Manual are current with valid contact information.
Have all employees fully trained on emergency responsiveness.
Monitor timely building infrastructure inspections with local code enforcement and the Fire Marshall.

Employee Morale

Provide leadership and oversight in general operations of the property.
Foster a positive workplace environment with clear lines of communication.
Develop career engaged employees in their professional learning and advancement.
Work collaboratively with branch management, Human Resources and on-site management on any employee issues as they develop.
Recruiting, orientation and onboarding of all new employees.
Coaching, counseling and discipline, working with HR, with all employee issues.

Board Meetings

Attends all board meetings, providing an agenda, status of prior meeting action items, meeting materials and new business recommendations.
Manages the annual meeting and open board election process incorporating:
Notice of meeting/election per Governing Docs
Call for candidates
Distribution of proxy ballots
Coordination of candidate bios and introductions
Preparation of annual meeting slide deck, in cooperation with each board officer
Promote casting of ballots and meeting attendance in advance, seeking to meet quorum
Pre-meeting proxy ballot count
Coordinate meeting process In-meeting final ballot count

Liaison with any and all committees, meeting on a regular schedule basis to provide resources and open communication channels with the board.

Financial Management

Process and properly code all invoices from vendors and service provides via StrongRoom
Oversee timely and accurate ADP payroll processing each pay period
Review and analyze monthly financial statements to ensure accurate and timely reporting
Prepare a monthly Variance Report, describing all material variances to budget and the underlying reasons
Prepare a draft annual operating budget for board's review and approval, according to the Governing Docs
Assist with coordination of state and federal tax filings
Assist in securing engagement letters from the board by which to conduct the annual third part CPA audit of the HOA
Ensure capital project expenditures are coded toward Replacement Reserves as appropriate

Facility Management


Establish a functional work order process whereby requests are handled promptly and completely, and the Chief Engineer manages the productivity of same.

Create and oversee a Preventive Maintenance schedule that covers all key assets including: mechanical, electrical, plumbing, infrastructure, electronic systems, security access and building infrastructure.

The GM reviews worked performed with the Chief Engineer and then reports progress to the board during the monthly board meeting.

Responds to repairs and maintenance items that occur with the Chief Engineer.
Oversees project management via the annual Reserve Budget.
Review the Reserve Study annually and make recommendations for modifications.

Walk a portion of your building and parking lot daily, preferably with your Engineer, so that by the end of each week, you have seen and assessed the complete building, garage and grounds.

This will give you the opportunity to stay ahead of any developing issues, create opportunities to see and visit with residents and communicate to your staff that you are paying attention to the details.

Project Management

Attend all project meetings and coordinate follow through with the board of directors.
Provide work product and information to Engineering Firms, Attorneys and Contractors as needed.
Coordinate project funding via Special Assessment and bank loan program, acting as liaison with corporate office and centralized Accounting.
Participate with external project update reporting mechanisms and address follow through on the part of management as appropriate.
Lead homeowner communications on all project status reports and updates.
Coordinate access and informational messaging with homeowners when project work intersects with individual homeowner units.
Oversee in-house Engineering Department as it supports and interacts with project personnel.

Administration Operations

Responsible for maintaining a consistent level of cleanliness throughout the property.
Ensures onsite employees are in uniform, name tag with appropriate hygiene and grooming.
Provides training and resources for employees to conduct their duties with reasonable ease.
Establishes performance accountability by department that is documented regularly.
Assists board with annual insurance quotes, comparisons and selection of appropriate carrier(s).
Solicits 3 bids on all contracts and service agreements before presenting and recommending options to board.

Communications


Manage board member communications, assuring all members are aware of issues, concerns, projects and all relevant matters, as they arise.

Provide board members with sufficient advance notice as possible, and provide as much information that is available, to assist board with decision making.

Support TownSq application and training across all system users.

Assemble and share a weekly update report to the board of directors, with bullet points of action items accomplish, and a status of those projects still in progress.

Author and distribute a periodic all-home owner newsletter / update, so residents can know what is going on and better appreciate the work involved in increasing the value of their property.

If notification of negative news is necessary, consult with Somerset management and the board, prior to sending to all home owners.

Proactively listen to residents while seeking input and satisfaction levels of their time at Barton Place.

If concerns or problems are pointed out, be aggressive in both the resolution of same and the communication to the homeowner.

Additionally, if a concern is shared by multiple residents, be sure to address actions taken to all homeowners, and do so with urgency.

Follow up personally with each homeowner following an issue resolution, to ensure they are satisfied and to underscore your personal oversight.

While working on major projects or extended matters, take the time to communicate what you and your team are doing, enabling residents the chance to understand that work is in progress.

The absence of communication creates the assumption that nothing is being accomplished.

Knowledge and Skills

Strong track record of increasing Employee Engagement and Satisfaction through a hands-on collaborative leadership style.
Proven ability to generate a high level of board and home owner satisfaction at a sustained level.

Professional communication skills that are effective at all levels of the organization as well as our clients, board members, vendors, bankers, attorneys, contractors and strategic partners.

Proficient in written, verbal and public delivery of communication.
Confidentiality and discretion in the performance of all duties and responsibilities.
Solid knowledge of Accounting, Financial statements and Managerial reports.
Proficiency with Microsoft Office Suite of product (WORD, Excel, Outlook, etc.)
Knowledge of Facility Management, including Preventive Maintenance, Work Orders, Operations, Capital Project oversight and Reserve Study management.
Detail orientation with strong follow up skills, establishing accountability.
Clear analytical and problem-solving ability, the decisions of which may impact several stakeholders.

Proactive analysis of related information and options on each topic, enabling you to come to the board with proposed solutions and options vs.

just identifying a problem exists.

Working Conditions

Typical office environment
On-site tours of existing buildings
Construction sites
Light travel will be required
Ability to attend evening HOA board meetings
Adherence to Covid-19 sustained protocols, while enforced
Seniority Level

Mid-Senior level

Industry

Real Estate

Employment Type

Requirements

Education and Experience

Bachelor's Degree preferred.
3-5 years of Management experience at property level.

Home Owner Association (HOA) condominium experience or from a closely related industry such as Hotels Resorts, Apartments or Commercial property management.

Company Description


With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide.

Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit

.
#J-18808-Ljbffr

  • Senior Account Manager

    2 weeks ago

    Dallas, Texas, United States Frontier, Inc. Full time

    194 open jobs. Use your resume to get matched with the right job.Jobs will be labeled when they're a good or great matchGreat matches will be shown first in search resultsRelevant skills and experience will be listed so you know why those jobs are a matchB2B Account Executive - Small and Medium Business Direct Sales LONG BEACH, CA, United StatesSmall...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States CHE Behavioral Health Services Full time

    Overview:Senior Accountant:RemoteAbout UsCHE is a premier provider of behavioral health services in 14 states and continues to grow into new markets. CHE has been operating since 1995 and employs over 800 psychology and psychiatry providers to deliver care virtually and in person at various care settings. We deliver a unique programmatic approach to...

  • Senior Accountant, Residential

    2 weeks ago

    Dallas, Texas, United States Related Partners, Inc. Full time

    The Senior Accountant will work closely with the Assistant Controller for a diverse group that includes affordable and market rate residential properties. The Senior Accountant will be responsible for financial reporting, all daily and period end acc Accountant, Residential, Property Management, Senior, Resident, Accounting

  • Senior Property Accountant

    2 weeks ago

    Dallas, Texas, United States Cortland Properties Full time

    As a Senior Property Accountant, you ensure all transactions related to your portfolio of properties are recorded accurately and reported on a timely basis. Roles You Will Play The Closer Post monthly journal entries and prepare monthly financial rep Accountant, Property, Staff Accountant, Accounting, Senior, Operations, Property Management

  • Senior Fund Accountant

    2 weeks ago

    Dallas, Texas, United States Soder Recruiting Full time

    Job Description Job Description Senior Fund Accountant - Job Description The Senior Fund Accountant is a critical member of the Finance team, responsible for providing financial leadership and support to the investment management business. The ideal candidate will have a strong understanding of fund accounting principles and practices, as well as experience...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States Avenue 5 Full time

    Avenue5 is growing, and we are in search of a senior property accountant to join our dynamic team of Fivers About Us We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we: Listen to our associates, recognize them, and give them room...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States Collabera Full time

    Home Search Jobs Job Description Senior Accountant Remote: Dallas, Texas, US Salary: $ Per Annum Job Code: End Date: Days Left: 27 days, 3 hours left Apply Must Have Requirements: 4-6 years industry experience for similar roles Bachelor's degree 1-2 years of working experience with Quickbooks Online Strong experience with both Accounts Receivable...

  • Senior Tax Accountant

    2 weeks ago

    Dallas, Texas, United States Dagen Full time

    Company A diversified holding company with portfolio assets in real estate, healthcare, and technology. They are a leader in the real estate industrywith various businesses dedicated to the acquisition, development, and management of industrial, multi-family, and healthcare assets. The company has grown substantially since its beginnings and has expanded its...

  • Senior Facilities Manager

    2 weeks ago

    Dallas, Texas, United States Highland Springs by Erickson Senior Living Full time

    Highland Springs by Erickson Senior Living Highland Springs is a beautiful 89-acre continuing care retirement community in North Dallas, Texas. We're part of a growing network of communities developed and managed by Erickson Senior Living, a national provider of senior living and health care with campuses in 11 states—and growing. We are hiring a Senior...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States GateSource HR Full time

    Job Description GateSource is looking for a Senior Accountant in collaboration with a national real estate investment and development firm that owns, operates and develops a diverse portfolio of assets based in Dallas. In this position, you will work closely with the project team in order to keep an account of any estimated costs. Come join a team that...

  • Senior Corporate Accountant

    2 weeks ago

    Dallas, Texas, United States The Ladders Full time

    Club Location: Arcis Golf - Corporate Office - Dallas, TX Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. Arcis Golf, a golf...

  • Senior Staff Accountant

    2 weeks ago

    Dallas, Texas, United States Exceptional Health Care Full time

    Job Summary: Reporting directly to the Controller, the Senior Staff Accountant is responsible for certain accounting and compliance functions for the company. The Senior Staff Accountant is responsible for cash management/treasury activities, general ledger stewardship and month-end closing. Reconciles balance sheet accounts. Researches, investigates, and...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States Michael Page Full time

    This role will be the Accounting and Finance business partner in the brand new Dallas location for a global business that has just started their US operations You will have the full back office support of the sister company in Los Angeles, working closely with their Senior Accounting Manager and CFO. You will own full cycle accounting and help with ad hoc...

  • Sr. Account Manager

    2 weeks ago

    Dallas, Texas, United States All American Water Restoration Inc Full time

    Job Summary:Join our team as a Senior Account ManagerWe are looking for a Senior Account Manager to become a key contact for various accounts, focusing on client retention and revenue growth. You will lead a team of sales professionals, setting sales goals and ensuring they are met. Additionally, you will collaborate with different departments to achieve...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States AcctPositions Full time

    Our client, a Global Financial Services Organization, is adding a Senior Accountant to their team. In this position, the ideal candidate will be responsible for: Preparing journal entries Assisting in financial GAAP closings Support the annual and quarterly GAAP and STATutory financial reporting process (aka: Yellowbook, Annual Statement) Prepare worksheets...

  • Senior Accounting Specialist

    2 weeks ago

    Dallas, Texas, United States HAECO Full time

    Senior Accounting Specialist (HGES)Dallas, TX, USAReq #857Tuesday, March 5, 2024Job Summary: The Senior Accounting Specialist is responsible for supporting customer billing and the service order system.Essential Job Duties:Create customer invoices per customer contracts1. coordinate / maintain customer billing system2. create / review customer invoices3....

  • Senior Accounting Analyst

    2 weeks ago

    Dallas, Texas, United States Beacon Hill Staffing Group Full time

    We are currently seeking a Senior Accounting Analyst for an exciting project in the Dallas-Fort Worth area.This role offers a primarily remote work schedule, but candidates must be based locally in DFW.The ideal candidate will have a solid background in:Minimum of 5 years of experience in AccountingHandling billing and collections data analysis between...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States Westwood Holdings Group Full time

    WHO WE ARE Westwood Holdings Group, Inc. is a focused investment management boutique and wealth management firm. Founded in 1983, Westwood is a diversified financial services firm that offers a broad array of investment solutions to institutional investors, private wealth clients and financial intermediaries. The firm specializes in several distinct...

  • Account Manager

    2 weeks ago

    Dallas, Texas, United States Aztec Full time

    The Account Manager is responsible for interacting with customers on an executive level and acting as an extension of the client; understanding and communicating agreed upon expectations to field offices and increasing the market share of business by providing service that meets and exceeds customer expectations, stewardship reporting, commitment to customer...

  • Senior Accountant

    2 weeks ago

    Dallas, Texas, United States Enhabit Home Health & Hospice Full time

    Overview: Enhabit Home Health & Hospice, a leading provider of home health services, is seeking a talented Senior Accountant with expertise in multi-entity accounting to join our finance team. If you're a seasoned accounting professional with a passion for accuracy and efficiency in managing complex financial records across multiple entities, this role is...