Budget Assistant

2 weeks ago


Macon, Georgia, United States Bibb County School District Full time
Bibb
County Public Schools Job Description Official Title: 21st CCLC

Budget Assistant Job Code:

Working Title:

Budget Assistant Salary Grade:
Length of
Work Year: 239

Days Reports To:

Director of Before and After School/21st CCLC Summary Description of Classification: The Budget Assistant handles the accounting functions for the 21st CCLC grant and/or contract programs of the district.

The Budget Assistant also processes reports for 21st CCLC Program Director, Federal, Local, and State Agencies.

Minimum Qualification Standards Knowledge, Abilities and Skills: 1. Knowledge and understanding of accounting principles and procedures. 2. Knowledge of internal controls. 3. Knowledge of general office procedures and equipment. 4. Ability to work independently with little supervision. 5.

Demonstrated ability to analyze organizational, management, and statistical information and to prepare clear, concise written and oral reports pertaining to this information.

6. Knowledge of computerized accounting programs. 7. Ability to work under pressure and handle deadlines. 8.

Ability to deal courteously and diplomatically with central office employees, federal and state program managers, vendors, and the general public.

9. Ability to communicate clearly and effectively, both orally and in writing. 10. Ability to perform works requiring meticulous attention to detail and accuracy. 11. Skill in operation of a computer keyboard. 12. Good mathematical/accounting skills. 13. Good organizational skills.

Education, Training and Experience:
1. Associate's Degree in accounting is preferred. 2. Minimum of three (3) years of experience in the field of accounting. 3. Experience in grants and contracts desired. 4. Experience in governmental or school accounting is desired. 5. Must have experience working with computerized accounting programs. Experience with MUNIS software is highly desired.

Certificate and License Requirements:
Associate's Degree with emphasis in accounting is preferred

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to walk, stand, and lift. Occasionally, the employee must crouch or kneel. The employee must be able to exert or lift up to 25 pounds.

Special Requirements:
None Paid Overtime (Y/N): N Duties and Responsibilities: 1. Administer the financial operations of various Programs funded by state, federal and local sources. 2. Establish a cooperative working relationship with the Program Directors, Coordinators, and staff of each program. 3. Familiarize oneself with the accounting regulations and requirements of each program and learn its program goals and objectives. 4.

Remain up to date on all Uniform Grant Guidances (UGG), FASB statements, GASB statements, and Audit Standards regulating the accounting for grants, 5.

Assist Program Directors and coordinators with budget preparation as needed and perform budget analysis to determine any deficiencies. 6. Prepare invoices to granting authority for reimbursement of expenditures. 7. Ensure that funds are received from granting authority on a timely manner. 8. Establish accounting services essential to the implementation and management of each program. 9.

Maintain accounting services on a day to day basis ensuring expenditures are within budget regulations and limitations and ensuring that all expenditures are allowable within the terms of the award.

10. Review budgets of all grant proposals before they are submitted to an agency for funding. 11. Document time and effort reporting requirements are satisfied for all programs. 12. Provide periodic statements for Principals and/or Directors and review with them on a regular basis. 13. Prepare fund requests and expenditure reports as outlined by each program accurately and in a timely manner. 14. Maintain all documentation required for state, federal, and local audits and reviews. 15. Work with other departments (Accounts Payable, Payroll, Personnel) to ensure timely payment of requisitions and salaries for programs. 16. Establish procedures to review requisitions for accuracy, proper approvals, correct account numbers and availability of funds. 17. Review financial/budget reports for accuracy. 18. Assist with preparation of Budgets and Budget Amendments. 19. Prepare reports for Auditors as directed. 20. Performs related duties as required or assigned by supervisor. Screening/Consideration for employment will begin after sufficient applicant pool is obtained. " />

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