Director's Assistant

2 weeks ago


Carol City, Florida, United States Academy at the Farm Full time

Job Title:
Director's Assistant

Location:
Academy at the Farm 9500 Alex Lange Way, Dade City, FL

Key Responsibilities:

  • Serve as the primary point of contact for internal and external inquiries related to the Director.
  • Act as the confidential executive assistant to the Director and Board of Directors, providing comprehensive clerical and administrative support.
  • Assist in implementing and following up on Board decisions and requests.
  • Facilitate smooth communication between the Director and internal departments, maintaining trust and support with the Director and Supervisors.
  • Gather and analyze data on various administrative and policy matters, develop recommendations, and prepare reports.
  • Provide administrative support to the Director and leadership team, including scheduling meetings, managing calendars, handling phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, and maintaining files.
  • Manage the Director's calendar, prioritizing critical items and scheduling meetings.
  • Serve as the recording secretary for internal agency committees, including scheduling meetings, preparing agendas, and taking minutes.
  • Handle highly confidential and critical information regularly.
  • Ensure accuracy and completeness of materials and reports for signature.
  • Facilitate the resolution of urgent/complex issues and notify the supervisor.
  • Foster positive relationships with staff and various management levels to provide or gather sensitive and timely information.
  • Interpret District policies, procedures, laws, and regulations in response to inquiries and complaints.

Qualifications:

  • Strong knowledge of office administrative and management practices.
  • Proficiency in sound business communication principles.
  • Excellent English usage, including spelling, grammar, and punctuation.
  • Familiarity with District organization, rules, policies, and procedures.
  • Understanding of the functions of public agencies and the role of a public governing board.
  • Knowledge of rules and regulations for public meetings.
  • Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
  • Strong organizational skills with the ability to manage multiple priorities seamlessly.
  • Ability to maintain confidentiality and operate with professionalism in a high-profile, rapidly changing environment.
  • Excellent interpersonal skills to work cooperatively with other departments, District officials, and external agencies.

Compensation:
Salary commensurate with experience and qualifications.

Pay:
$18.00 per hour

Benefits:

  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Health insurance
  • Life insurance

Experience:

Microsoft Excel: 1 year (preferred)
Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

  • Dade City, FL preferred)

Ability to Relocate:

  • Dade City, FL 33525: Relocate before starting work (required)

Work Location:
In person

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