Benefits Manager

2 weeks ago

Tustin, California, United States Vaco Full time


The Senior Human Resources Generalist is responsible for conducting audits of HR processes to ensure compliance and support within the HR team.

This person oversees and leads benefit administration management-


coordination with our benefit broker, coordinates and manages all aspects of employee benefits, to include, but not limited to health insurance, dental, vision, life insurance, flexible spending account plans, employee assistance program (EAP), leaves of absences and 401(k) administration.

Ensures compliance with and reporting requirements as mandated by state and federal laws. Maintain positive relationships with all internal and external customers. Senior Human Resources Generalist

supports employee relations by facilitating and managing employee relations on behalf of the company.

They maintain positive employee relationships and ensure compliance with employment laws.

The successful Senior Human Resources Generalist accurately manage transactional aspects of HR such as legal/compliance documentation, ad-hoc reporting, maintenance of internal systems and organizational infrastructure change administration (e.g., new hire, separation, promotion, transfers, restructuring, etc.).

The Senior Human Resources Generalist easily connects with people and has a detail-oriented mindset to handle the changing nature of the workforce.

Duties and responsibilities include but are not limited to:

Benefits


Administers the organization's benefits programs (e.g., leave policies, wellness programs, insurance policies, etc.) o In partnership with the HR team is responsible for management of open enrollment, renewal, distribution processes and benefit record keeping.

Maintaining and auditing employee benefit records to ensure accuracy and compliance.
Assisting employees address health, dental, HSA, and other benefit claims.
Monitoring employees' benefit status for benefit eligibilities, denials, eligibility discontinuances, and annual redetermination dates.
Partners with the HR Generalist on Benefit Administration. o Coordination of Benefit repayment with LOA management
Coordination of LOA benefits including COBRA transfers
Working alongside the payroll team regarding overseeing benefits deductions and repayments
Maintaining and verifying data related to premium billing, enrollment, and deductions

Generalist

Provide basic support related to recruiting, hiring, performance management, and training
Assists with pre-employment process workflow, which may include initiating assessments, background checks and onboarding tasks.
Lead LOA administration and coordinate with HR team tracking and documentation of Interactive Process of any applicable accommodation.
Assist with special HR projects as needed and performs other duties as assigned

Employee Relations

Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; and maintaining records.
Conducts investigations when employee complaints or concerns are brought forth.

Advises and trains managers and supervisors in best employee relations practices and strategies for managing supervisor problems and employee grievances.

Develops further training as needed.
Explains laws and legal affairs concerning employment to managers, supervisors, and employees.

Education and Experience

Bachelor's degree preferred; or a combination of education and experience
Bi-lingual in Spanish
Ability to improvise and adapt to a dynamic environment :

organizations are always evolving and changing, must be able to anticipate and implement multiple solutions.

Detail oriented with the ability to prioritize work and accurately complete multiple tasks under minimal supervision and rigid time constraints.

Be thorough and accurate with strong analytical skills and the ability to identify, clarify, resolve, and solve for root causes.

Exceptional ability to maintain the highest level of confidentiality. Experienced in handling confidential matters with discretion.

Ability to explain ideas and concepts in a simplified manner: Understands complex ideas, but they must be able to simplify and explain problems and solutions in terms everyone can understand.

Working knowledge of human resources management principles and practices in all human resource programs preferred.

Ability to interact cooperatively and in a positive and professional manner with the public, vendors, and co-workers following Agency policy, HIPAA, and ADA regulations.

Provides support to Vice President, Human Resources.
3 years-experience with ADP Workforce Now.


Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice


Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that

workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice


Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.

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