PT Technician, Law Enforcement

1 week ago

Castle Hayne, North Carolina, United States Cape Fear Community College Full time

Position Description

DEFINITION:

To perform a variety of complex technical, accounting and administrative duties including process and review of records for CE law enforcement training; and provide detailed information and counseling to potential students for law enforcement training programs.

SUPERVISION RECEIVED AND EXERCISED:

Receive general supervision from the Law Enforcement Training Coordinator

Duties & Responsibilities (Essential Functions)

ESSENTIAL AND OTHER IMPORTANT FUNCTIONS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Compose and prepare a variety of regular and confidential documents including general correspondence, agendas, reports, class schedules, tests, course outlines, syllabi, contracts and memos from rough draft or verbal instruction Prepare copies of documents Communicate and coordinate information to appropriate agencies/departments including NC Criminal Justice Standards and area law enforcement agencies. Verify and review required documents for completeness and conformance with established regulations and procedures for mandating law enforcement agencies that offer certification training through NC community colleges. Update and maintain documentation for mandating law enforcement agencies and local law enforcement students/employers. Respond to requests and inquiries from students, faculty and staff, local and state agencies, provide detailed information and give directions. Prepare payroll information for submittal including the collection and distribution of time cards and pay sheets, both instructional and non-instructional. Audit contracts, review and process monthly paperwork including: fee rosters, pay and travel sheets, grade tests (if class applicable) and verify instructor attendance documents. Maintain regular and confidential departmental files, records and other data Gather and compile the required information as necessary Sort and file documents and records according to standard policies and procedures Input various information into computer Assure completion of all reports to be sent to the appropriate state agencies and community college staff in a timely manner to comply with internal audit guidelines. Maintain schedule for law enforcement classes at both on and off campus locations

Other Important Functions:

Assist faculty, administrative staff and students with various support tasks including accessing computerized information. Prepare travel requests and reimbursement forms; complete necessary registrations; confirm reservations. Assist with the student registration process, in person and on Web Advisor. Knowledge of CE processes and procedures and general College policies and procedures. Participate in departmental budget planning process; compile information; check and tabulate statistical data; prepare requisitions; coordinate purchasing activities as assigned. Maintain, order and inventory office supplies and equipment. Coordinate with campus bookstore to sell books for continuing education classes. May participate on various college committees and other institutional activities. Schedule appointments and maintain law enforcement calendar. Perform other related duties and responsibilities as assigned.

Qualifications

QUALIFICATIONS:

Knowledge of:

Principles and procedures of record keeping and basic accounting. Basic principles of business letter writing and report preparation. Principles and practices of financial recordkeeping and reporting. English usage, spelling, grammar and punctuation. Modern office procedures, methods and computer equipment. Advanced word processing methods, techniques and programs. Advanced spreadsheet and database knowledge. Principles of mathematics. Ability To:
Interpret and apply the policies and procedures of the function to which assigned. Maintain compliance records for college, area agencies and NC Criminal Justice Standards. Maintain a variety of financial records and files. Perform accounting activities including the maintenance of appropriate files and compiling information for reports. Operate a personal computer, calculator and other office equipment. Type and word process at a speed necessary for successful job performance. Respond to inquiries and requests for information. Coordinate work assignments with others. Communicate clearly and concisely, both orally and in writing. Work independently in the absence of supervision. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain effective audio-visual discrimination and perception needed for: Making observations Communication with others Reading and writing Operating assigned equipment Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: Standing or sitting for extended periods of time Operating assigned equipment Bending, stooping, climbing or lifting up to 50 pounds Maintain mental capacity which allows the capability of:Making sound decisions and using good judgmentExercising initiative in the completion of workMaintaining confidentiality as appropriateWorking with numbersAnswering questionsDemonstrating intellectual capabilities EXPERIENCE AND TRAINING GUIDELINES:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Minimum Education/Training:
Associate degree from a regionally accredited college or university Proficiency in Windows and Microsoft Office, including Word and Excel Minimum Experience :
Four years of progressively responsible administrative experience, including general accounting and customer service required. Preferred Education/Training, Experience, Skills :
Associate degree or higher in Business, Accounting, or a closely related field from a regionally accredited college or university

Supplemental Information

Special Instructions to Applicants :

This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying. Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If highest level of education is High School diploma or equivalent, proof of completion is required. Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States. To claim veterans' preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to Human Resources during the application process. Human Resources will verify eligibility.

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