Accounts Receivable Assistant

1 week ago


Philadelphia, Pennsylvania, United States Morgan Lewis Full time

Morgan, Lewis & Bockius LLP, a renowned global law firm with a strong presence in key business, legal, and governmental locations across different continents, is in search of a detail-oriented Accounts Receivable Assistant. This role reports to the Accounts Receivable Supervisor and involves collaborating with various teams within the organization such as Business Operations, Billing Specialists, Cash Applications, and Financial Systems Support.

The Accounts Receivable Assistant will be responsible for a range of tasks to support the overall accounts receivable process, including addressing client and attorney inquiries, managing monthly statements, handling invoice retrieval, investigating discrepancies in client payments, and documenting all activities in the Accounts Receivable Collection System (ARCS).

This position is available in Philadelphia, Washington DC, or San Francisco offices and offers a flexible blend of both in-office and remote work.

Key Responsibilities:

  • Complete special projects like Paid On Account Balances.
  • Generate daily reports on UBT w/offs pending.
  • Assist in monthly reporting of AR and UBT w/offs.
  • Create client inventory reports for Year End and Mid-Year Countdown.
  • Manage incoming email requests to the department account.
  • Fill out vendor forms through the Accounts Receivable Inbox.
  • Resolve inquiries from clients or partners on payments and invoices.
  • Support the staff in the monthly statement process.
  • Handle incoming messages on the Accounts Receivable phone line.
  • Record all activities in the Accounts Receivable Collection System (ARCS).
  • Assist team members by making client calls as needed.
  • Support ARCS functions, changes, and templates.
  • Collaborate with the Financial Systems team to address department issues.
  • Support Mid-Year and Year-End Countdown functions, including emails and statistics.
  • Perform other assigned duties as needed.
Experience and Qualifications:
  • Hold a Bachelor's degree (B. A.) in Business Administration or related fields.
  • Have a minimum of 1 year of relevant experience or an equivalent combination of education and experience.
  • Possess strong verbal and written communication skills.
  • Demonstrate critical thinking and problem-solving abilities.
  • Show proficiency in time management, customer service, and organization.
  • Exhibit advanced Excel skills.
  • Adapt easily to change and manage multiple priorities effectively.
  • Capable of interpreting business documents, instructions, and manuals effectively.
Qualified individuals are invited to apply through the company website under the 'Careers' section.

Morgan, Lewis & Bockius LLP encourages diversity and is an equal opportunity employer without discrimination based on various factors. The company is committed to accommodating applicants with disabilities and adheres to Fair Chance Laws and Ordinances.

California Applicants: Refer to the company's California Consumer Privacy Act Privacy Notice for Candidates for details on personal information collection and usage under CCPA.

If you require special assistance or accommodations during the application process, kindly reach out for support. Morgan, Lewis & Bockius, LLP values inclusivity and strives to provide necessary accommodations for applicants and employees as per the law. If you believe you need assistance during the application process, contact Talent Acquisition.

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