Project Administrator

7 days ago

Sacramento, California, United States Unger Construction Company Full time
Unger Construction Co. is a leading construction company dedicated to delivering high-quality projects while prioritizing safety, efficiency, and client satisfaction. We are seeking a customer-centric and highly organized Project Administrator to join our team and contribute to the success of our
construction projects.

Position Summary:
This is a full-time in-office position and the salary is from $ /hr.

As a Project Administrator, you will play a crucial role in supporting our project management team by providing administrative assistance, coordinating project-related activities, and ensuring smooth project operations.

You will be responsible for various administrative tasks, including document management, scheduling, and communication with project stakeholders.

Expected Outcomes:
Timely and accurate maintenance of project documentation.
Internal & External Team Engagement.
Satisfactory performance of daily and weekly tasks.
Committed to company culture and core values.

Essential Duties and Responsibilities :
Create contract forms, change orders, and follow up with subcontractors.
Request, review, and follow up with the subcontractor's project insurance.
Ensure the accuracy and standardization of project files both in the office and on-site.
Prepare and monitor invoices and receipts for accounting purposes.
Review insurance certificates for subcontractors.
Collaborate with the Project Manager to establish and manage job files, including phase coding.
Operate and maintain relevant office equipment, including those at the job site.
Facilitate the smooth flow of correspondence between the office and the field.
Ensure projects are closed in an organized manner and files and plans are archived properly.
Attend project meetings as directed, record, and distribute minutes as necessary.
Assist with in-person and reception duties including answering and forwarding calls and welcoming visitors to the Company office.
Willingness to travel if necessary.
Fulfill any additional responsibilities assigned by the Supervisor, Project Manager, or Senior Management.
Assist with incoming/outgoing mail, FedEx, UPS, etc.
Calendar and maintain meeting schedules.

Job Skills Required:
High School diploma or equivalent (GED)
Minimum of 2 years related experience preferred.
MS Word, Excel, Outlook.
Viewpoint experience preferred.
Procore experience preferred.
PINS experience preferred.

Qualifications:
Effective communication and interpersonal abilities.
Dedicated to customer satisfaction, approachable, and collaborative.
Consistent attendance and punctuality.
Methodical and attentive to details.
Capable of handling multiple tasks simultaneously.
Demonstrates a commitment to completing tasks promptly and accurately.

Licenses:
Must have a valid CA driver's license and good driving record.

Work Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work is normally performed in a typical interior office work environment with moderate noise; however, the employee is occasionally exposed to outside weather conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Physical Demands:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Standing, walking, sitting, talking/listening, reaching with hands and arms;
Lifting up to 20 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Note to Recruiters:
We appreciate your interest in helping us find the right candidates. However, at this time, we do not accept unsolicited resumes from recruiting agencies. Any resumes submitted without a prior written agreement in place will be considered unsolicited.

Unger Construction Co. reserves the right to close the application process without prior notice. Only shortlisted candidates will be contacted. Thank you for your understanding.

Unger Construction Co. is an equal-opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply.

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