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Patient Services Rep II
3 months ago
Provide service excellence to each patient and family by performing and completing designated business processes associated with an outpatient visit.
At each outpatient visit, complete processes in an efficient fashion, ensuring that the patient and family are prepared for their outpatient appointment in a timely fashion.
Also, ensure that all demographic and financial information is accurately verified in advance of the patient visit, and monitor the waiting room and work environment to ensure patient safety and high service levels.
Participate in Nemours programs for continuous quality, performance, and service improvement and work with department management to improve the services provided, through a team-based approach.
- Greet and communicate with each patient and family at the start of their outpatient visit and at each interaction using AIDET protocol (acknowledge-introduce-inform about duration-explain-thank).
- Accomplish tasks that are a part of the Nemours' outpatient appointment business functions prior to and at the time of appointment check-in, visit and check-out. Duties may be specific to each outpatient location.
- Prepare for scheduled patient visits 95%
- Schedule follow up appointments (utilizing iGuide to determine participation, if appropriate)
- Responsible for MyNemours sign ups and facilitation activations.
- Throughout shift, regularly communicate with clinical staff in the assigned work area regarding the status of waiting patients, particularly those who have been waiting more than ten minutes and then with waiting patients/families to ensure they have status updates on their appointment.
* contact manager with problem situations or when assessment is that service recovery is necessary.
- Accurately reconcile payment collections at the end of each shift, as per Cash Collections Policy, and completes End of Day (EOD) Reports including DCRF and LDCRS.
- Complete assigned work queues daily.
- Maintain computer and electronic system competency including but not limited to processes for: scheduling, appointment cancellations and order entry for clinical system, use of Iguide, EOD status changes, work queue processing, linking referrals, posting "other" payments, use of scanner device and electronic insurance verifications.
- Maintain inventory of clerical supplies and ensure the work environment and outpatient waiting room is in an orderly and clean condition to ensure patient safety and security.
- Complete EOD (End of Day) Report.
- Other duties that may be assigned by manager/supervisor may include:
- Schedule and cover the phones between check-in and check-out duties as necessary or determined by supervisor.
This responsibility may include scheduling:
* incoming calls as an agent for automated call distribution (ACD) services
* maintaining in-basket regarding clerical functions from Online Scheduling, MyNemours and office communication.
* recalls
* patients from waitlist
* follow-up calls upon discharge from inpatient units
* clinic cancellations
- Works collaboratively with clinical team by opening, sorting and routing correspondence, laboratory and imaging results, procedures and consultations to appropriate team member to complete patient communication, as necessary.
POSITION QUALIFICATIONS
- High School diploma or equivalent
- Computer/typing skills required
- Clerical experience in a physician's office preferred; EPIC experience preferred
