Office Manager
2 weeks ago
Company Description
Northstar is an end-to-end product design & sourcing company that works with leading brands and retailers in the footwear & apparel industry. We work closely with our customers as an extension of their product teams - providing a full suite of services from design & prototyping through to delivery of mass production.
Northstar provides a one stop shop for brands & retailers, including sales staff, product design to fulfillment, material and technology research, in-house testing, prototyping, collaborative design, CAD / blueprints and material development. We approach each customer deliberately and comprehensively, utilizing our vast industry experience to find efficient, creative solutions to their unique needs.
Role Description
This is a full-time role based in our El Segundo, CA office, which is our main USA design & sales hub. This office is a creative space, with our core focus being product design & development, account management, and customer relationships. 20+ employees utilize this office to design products, receive and ship samples, manage materials, 3D print outsoles, and host customer meetings.
The role is critical to the day-to-day operations of the office. They are the point person for all things office operations, and play an important role in coordinating between Northstar offices, vendors, and customers. Scheduling, planning, and people coordination are second nature to this candidate. Overall, they love working in a creative environment surrounded by motivated individuals passionate about product.
Day-to-Day Office Management:
- Oversee the day to day operations of the El Segundo office, including receiving mail deliveries and coordinating outgoing shipments, manage sample storage, and coordinating meeting schedules.
- Coordinate with all 3rd party vendors that service the office as needed (i.e. Canon, internet, food & beverage, janitorial, landscaping, alarm system, etc.).
- Coordinate FedEx & UPS shipments of footwear & apparel samples between Northstar offices & to customers
- Deliver urgent samples to local customers in person (i.e. Manhattan Beach).
- Point person for ordering office supplies, snacks, and beverages - ensuring the office is stocked for customer meetings, daily printing needs, etc.
People & Projects:
- Coordinate with senior management to prepare office for customer meetings.
- Assist with new employee on-boarding including desk setup, coordinating new employee onboarding calls, designating parking spaces, etc.
- Help coordinate travel for employees or customers as needed, including visas, flights, hotel bookings, and ground transportation.
- Coordinate company events & meetings such as holiday parties, trade shows, intern fairs, etc.
- Work with Northstar ownership & senior management on larger office projects such as remodels and renovations.
Qualifications
- 2-5 years experience in an administrative role
- Experience in the footwear or apparel industry is a plus but not required
- Proficient with Google Workspace, Slack and communication tools
- Experience scheduling & coordinating events
- Calendar management
- Travel booking experience/travel paperwork
- Experience Managing service providers/vendors and working with contractors
- Highly organized
- Inventory management for supplies and kitchen
- Skilled with appliances
- FedEx/UPS expertise
- Plus: experience with remodeling/renovation project
Compensation
The annual salary for this role is up to $70,000.
Schedule & Office Hours
This is a hybrid role, with 4 days per week being in office, and 1 day per week being work-from-home. The work-from-home day can vary weekly depending on customer meeting schedules, office events, etc.
Office Hours: 9AM - 6PM
A Few of Our Perks & Benefits
Competitive health, dental, and vision plans (including a 90% covered plan for all 3)
401k to help you plan for the future (after 1 year of employment)
Dog friendly work environment
Unlimited PTO
Bonus opportunity
$75/month in cell phone bill reimbursements
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