Director of Finance

2 weeks ago

Palo Alto, California, United States Nobu Hotel Palo Alto Full time
***Responsible for the effective management and direction of the Finance department by providing quality service to all internal customers, excellent leadership to the employees and by directing all of the financial activities of the hotel to ensure a profitable operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Directs and administers all financial operations of the hotel including, but not limited to, asset protection, financial reporting, systems management, hotelwide budget and forecasting, department management, and meeting participation and facilitation.
  • Creates and executes a business plan that is aligned with the property and brand's business strategy and focuses on the execution of financial and accounting activities and the delivery of desirable financial results.
  • Engages in creative strategic planning and practical decision making to improve profitability, including estimating costs and benefits, and exploring new business opportunities.
  • Prepares annual budgets, forecasts, and financial reports in accordance with company guidelines.
  • Monitors and approves all sales, purchases, salaries, and expenses of the hotel.
  • Conducts financial analysis to identify market trends, financial data variances, and operational opportunities for improvement.
  • Monitors and manages cash flow, accounts receivable, and accounts payable, and prepares monthly cash flow statements based on forecasted earnings.
  • Oversees payroll processing and ensures compliance with labor laws and regulations.
  • Tracks capital asset purchases for both external reporting and calculating the FF&E reserve.
  • Coordinates with department heads to develop costcontrol initiatives and maximize operational efficiency.
  • Provides ongoing analytical support by monitoring the operating department's actual and projected sales.
  • Produces accurate forecasts that enable operations to react to changes in the business.
  • Prepares and submits all required reports within specified timeframes to Corporate and Ownership.
  • Maintains accurate financial records and ensures compliance with internal policies and external regulations.
  • Prepares timely and accurate sales, use, and occupancy tax returns, as well as any other external reports or returns as deemed necessary.
  • Ensures all legal, treasury, and tax documentation is properly maintained and secured, and that all statutory and fiscal reporting requirements are satisfied, which includes any governmental requirements for permits and licenses.
  • Manages and maintains banking relationships.
  • Manages 401K program and meets ERISA reporting requirements (Form 5500).
  • Ensures compliance with hotel management agreement (HMA) and reporting requirements.
  • Collaborates with internal and external auditors and regulatory agencies to facilitate audits and inspections, and correct and/or implement audit recommendations.
  • Establishes and maintains policies and procedures for the Finance Department and Hotel revenue centers, enforces safety regulations, and interprets all company and ownership policies for Finance employees.
  • Maintains a strong accounting and operational control environment to safeguard assets and improve operations and profitability by implementing and maintaining a system of appropriate controls to manage business risks.
  • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
  • Hires, trains and supervises the Finance team's performance including, but not limited to, providing leadership and professional development, conducting coaching/counseling and evaluations, delivering recognition and reward, and fostering a culture of accountability.
  • Attends meetings and communicates with corporate office and owners to understand the priorities and strategic focus of key stakeholders (owners, corporate, guests, etc.)
  • Advises about insurance coverage for protection against property losses and potential liabilities.
  • Performs accounting duties to include Accounts Receivable, Accounts Payable, General Ledger Audit, and Payroll as needed.
  • All other duties as assigned by General Manager and ownership.

SUPERVISORY RESPONSIBILITIES
Manages subordinate supervisors who supervise employees in the Finance Department. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommoda

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