Sr. Executive Assistant

2 weeks ago

Solana Beach, California, United States AEVEX Aerospace Full time

Exciting Opportunity: Executive Assistant to the CEO

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our dynamic team and support our CEO. If you thrive in a fast-paced environment, excel at managing multiple priorities, and possess exceptional communication skills, we want to hear from you

As the Senior Executive Assistant to the CEO, you will be a pivotal supporting member of the leadership team, providing strategic support to ensure the seamless operation of the organization. Your responsibilities will encompass managing the CEO's schedule, coordinating communications and meetings, handling confidential information, and driving initiatives to enhance organizational efficiency and effectiveness.

Essential Functions:

  • Strategically manage the CEO's schedule, including prioritizing meetings, conferences, and travel arrangements to align with corporate objectives.
  • Act as a liaison for CEO communications, handling phone calls, emails, and interactions with partners, and contributing to monthly Board meetings with insightful reports and presentations.
  • Oversee budget administration, financial statement preparation, and analysis to support decision-making processes and identify cost-saving opportunities.
  • Develop and maintain company policies and documents, ensuring compliance and an organized filing system.
  • Collaborate cross-functionally to streamline administrative procedures, improve departmental systems, and enhance overall operational efficiency.
  • Organize and coordinate corporate events, always maintaining a high level of professionalism and confidentiality.
  • Conduct research, prepare documents for review and presentation, and coordinate facility management matters.
  • Regular and reliable attendance on a full-time basis [or per posted schedule].
  • Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
  • Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.

Qualifications:

  • Proficient in using modern productivity tools and software, including MS Office Suite, project management platforms, and conferencing tools like Microsoft Teams and Zoom.
  • Strong analytical skills with the ability to perform financial analysis, create reports, and identify operational efficiencies.
  • Excellent communication, collaboration, and leadership skills, with a proven track record of mentoring and developing teams.
  • Ability to adapt to changing priorities, take initiative, and drive process improvements.
  • Uphold confidentiality, professionalism, and integrity in all interactions and tasks.

Education / Certifications:

  • Bachelor's degree in Business Administration or related field
  • Certified Paralegal – CLA is a Plus

Experience:

  • Minimum of 10+ years' experience directly supporting senior management.
  • Extensive experience in scheduling travel arrangements, calendar management, and task prioritization
  • Prior experience working in a legal environment, supporting legal executives or attorneys.
  • Familiarity with legal terminology, document preparation, and legal research methodologies

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

Learn About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, North Carolina, Ohio, Virginia, and Florida.

Equal Employment Opportunity:

AEVEX Aerospace is an Equal Opportunity Employer, and we value Diversity, Equity, & Inclusion. We welcome candidates with diverse strengths, experiences, backgrounds, and capabilities, who share a passion for 'Empowering People to Make the World a Safer Place.

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