HR Administrative Assistant

2 weeks ago

Rancho Mirage, California, United States Omni Hotels & Resorts Full time

Location:

Rancho Las Palmas Resort & Spa
The 444-room Rancho Las Palmas Resort & Spa is classic Rancho Mirage re-imagined for the 21st-century traveler.

Our luxurious Palm Springs hotel rooms surround you in Spanish Colonial-inspired style and a soothing desert palette of beige, sand, and ivory.

With plenty of space for your peace and your quiet, you'll also open French doors to your very own private patio or balcony where the warm desert air and breathtaking views await.


Omni Rancho Las Palmas Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service.

We embody a culture of respect, gratitude and empowerment day in and day out.

If you are a friendly, motivated person, with a passion to serve others, the Omni Rancho Las Palmas may be your perfect match.


Job Description:

This role will be responsible for providing clerical and administrative support to the Human Resources Department.

They will be heavily involved in Employee Engagement activities for associates, administrative recruiting tasks, manage the walk in traffic of the office and assist with all of the on-boarding process from start to finish.


Responsibilities:

  • Professionally and warmly meet and greet all guests to ASC
  • Provide administrative support to HR Director and HR leadership
  • Assist with the recruitment process to include prescreening and scheduling interviews of line level position applicants for department hiring managers, posting open positions, and maintaining open position listing.
  • Assist with processing of new hire paperwork.
  • This role will be heavily involved in employee engagement events.

Creative skills and outside of the box thinking is a PLUS:

  • Must be able to create flyers, posters and general collateral independently with the direction provided.
  • Participates in planning and execution of associate events planned by the Human Resources Department.
  • Maintain department logs, binders, and employee files.
  • Develop associate communications network within the hotel, via weekly newsletter, monthly calendar, bulletin boards, posters, and flyers.
  • Enter and maintain all associate data into UltiPro (HRIS).
  • Maintain orderliness of office supplies and equipment.
  • Champions Omni culture on property, and enthusiastically promotes opportunities within the hotel and company.
  • Facilitate a culture of praise and recognition by assisting with the implementation of various employee recognition programs.
  • Participate in the Hotel Orientation Program.
  • Collect, sort, and distribute office mail.
  • Complete other duties as assigned by management.

Qualifications:

  • Minimum 1year human resources experience and/or Event planning/coordinating.
  • College Degree strongly preferred, preferably in Event Management and/or human resources management.
  • High level of written and verbal communication skills.
  • Must have creative skills for the creation of flyers and/or recruiting marketing collateral
  • The ability to work in a
    fastpaced highpressure work environment while executing delegated tasks and assignment.
  • Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and coworkers, both in person and by telephone.
  • Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
  • Must be able to work independently and successfully complete projects with mínimal oversight.
  • Exceptional organizational skills with the ability to prioritize and multitask effectively.
  • Highly motivated selfstarter focused on quality, organization, guest service and teamwork.
  • Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates.
  • Must be willing to work a flexible schedule to include evenings and weekends as needed.
  • Move, bend, lift, carry, push, pull, and place objects weighing up to 25 pounds without assistance.
  • Stand, walk or sit for an extended period or for an entire work shift.
  • Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.
  • Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. We will consider qualified applicants with criminal histories in a manner consistent with the CA Fair Chance initiative for hiring.
The EEO is the Law poster and its supplement are available using the following links:
_EEOC is the Law Poster_ and the following link is the _OFCCP's Pay Transparency Nondiscrimination policy statement_

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