Executive Assistant

7 days ago

Santa Monica, California, United States Universal Music Group Full time
We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship.

We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.

We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD

How you'll CREATE

  • Regularly and directly support Executive with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
  • Manage Executive's schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive's needs.
  • Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.
  • On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other highlevel/VIP persons, and establish and maintain relationships (internal and external).
  • Manage Executive's meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
  • Support Executive with civic and industry commitments. This may include attendance at industry events.
  • Manage additional assistants, where applicable.
  • Uphold a strict level of confidentiality.
  • Regularly exercise discretion and independent judgment in performing the above.
  • Additional duties as assigned
Bring your VIBE

  • Minimum 10 years of executive assistance experience supporting a CEO, EVP, President or other highlevel executive with discretion and confidentiality
  • Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance
  • Develop and demonstrate professional knowledge of the business
  • Must be a selfstarter with the ability to prioritize, organize and establish administrative procedures and work under pressure
  • Ability to anticipate needs, problem solve, identify solutions, consider options, and take action, with mínimal direction or supervision
  • Proven ability to work effectively with C-Level executives and seniorlevel clients
  • Ability to manage highly confidential information and to act calmly and professionally
  • Extreme discretion with sensitive information
  • Dynamic and assertive personality; professional demeanor
  • Adaptable to a variety of situations with numerous personalities
  • Excellent followthrough and attention to detail
  • Ability to excel in a fastpaced, everchanging environment
  • Excellent customer service skills
  • Excellent organization and time management skills
  • Excellent written and verbal communication
  • Ability to create efficiency using technology and musicbased systems
  • Advanced knowledge of travel logistics
- itineraries, international and domestic

  • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
  • Music or entertainment experience preferred
  • Ability to work flexible hours in a dynamic environment
  • Ability to travel as needed
  • Ability to sit and stand for long periods of time

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
  • Comprehensive medical, dental, vision, and FSA options, as well as:
  • 100% coverage for out-patient mental health services-
  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)-
  • A lifetime fertility support allowance of $30,000 to plan participants-
  • Student Loan Repayment Assistance and Tuition Reimbursement-
  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation-
  • Variety of ways to prioritize much-needed time away from work including:
  • Flexible Paid Time Off (PTO) for exempt employees-
  • 3-weeks PTO for non-exempt employees-
  • 2-weeks paid Winter Break-
  • 10 Company Holidays (including Juneteenth and Wellbeing Day)-
  • Summer Fridays (between Memorial Day and Labor Day)-
  • Generous paid parental leave for every type of parentCheck out our full overview of benefits on the
Perks Playlist page

of the career site.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster:
English / Spanis

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