Financial Coordinator

2 weeks ago

Princeton New Jersey, United States Princeton University Full time
Overview:


Reporting to the manager of finance and administration, the financial coordinator works with student leaders to ensure fiscal policy compliance, acts as the departmental vendor liaison and onboarding specialist, assists with the financial processing needs of Orientation and Outdoor Action and coordinates the finances for Princeton Student Agencies (PSA).

The financial coordinator also reviews operations for efficiency and builds a culture of fiscal responsibility within the universe of PSA, Community Living Advisors, and student food co-ops.

This includes the review and approval of purchasing needs, the training and guidance of students and staff in the use of University financial systems and processes, the maintenance of financial databases and departmental records, and analyzing and reporting on spending.

Responsibilities:

Vendor Liaison and Onboarding Specialist

  • Independently develops and troubleshoots the Prime onboarding process and initiates all onboarding for the entire department.
  • Initiates contact with any outside vendors who need to be paid through the Prime system and walks them through the onboarding process, communicating back to ODUS staff weekly to keep department abreast of processing.
  • Independently advises all ODUS staff and undergraduate students regarding the onboarding process, requirements and changes. Works directly with Finance to understand any new requirements and develops ODUSfacing process.
  • Works to build longterm relationships with locally owned business that are commonly used ODUS vendors to work through any onboarding or payment delays. Manages these vendor relationships to maintain an effective line of communication.
  • Provides weekly update to Senior Associate Dean regarding vendor relationships and onboarding status.
Student Budgeting, Expenditures and Fiscal Compliance

  • Responsible for budgetary and financial management of all student leaders of the expanded undergraduate food coops. This work includes processing reimbursements, contacting food distributors to ensure accounts are up to date, monitoring student spending, and ensuring compliance by all students with ODUS internal policies to reconcile credit card statements in a timely manner.
  • The financial coordinator also trains new coop student leaders and provides advice and guidance to student leaders in the areas of ordering, payments, and proper University procedures.
  • Provides fiscal oversight of all community living advisors (CLAs) and ensures proper spending and budgetary compliance. Trains new CLAs around student credit card use and ensure that all ODUS internal policies and University fiscal policies are followed.
  • Independently troubleshoots any issues, identifies problems with workflow and financial processes and makes recommendations to the assistant dean to make improvements.
  • Advises other ODUS staff to coordinate financial training to student organization treasurers and presidents and troubleshoots other problems associated with their organizational activities.
Princeton Student Agencies (PSA)

  • Manages financial transactions that hit PSA's chartstrings, initiates journals and purchase orders.
  • Ensures financial tracking and reconciliation of anticipated revenue and associated expenses to the respective accounts.
  • Ensures PayPal funds are transferred monthly into the appropriate chartstrings and sales tax journaled to appropriate University department.
  • Prepares financial overview for weekly financial meeting with the Director of PSA and the PSA Program Coordinator. Flags any accounts where expenses exceed revenue and makes any needed corrections.
  • Point of contact for all PSA sales and troubleshoots any questions received via phone and email.
Orientation and Outdoor Action

  • Assists Senior Associate Dean with central Orientation financial processing by reviewing Prime financials, initiating any payments, and assisting with Concur.
  • Assists Director of Outdoor Action with financial processing and financial reporting after the fact.
Qualifications:

Essential Qualifications

Bachelor's degree or equivalent.

An understanding of accounting principles and budgeting; ability to apply these to the task at hand.

Excellent Microsoft Suite skills with a thorough working knowledge of Excel.

Ability to work in a high volume, fast paced environment. Demonstrated success managing multiple projects and competing priorities while balancing the need for quality with meeting deadlines.


Strong organizational skills; evidence of self-motivation; demonstrated ability to plan, schedule and work both independently and in teams within a service-oriented organization.


Able to collaborate, influence and command the respect and confidence of campus partners and have the capacity to deal with a wide range of relationships and situations.

Resourceful with exceptional organizational and customer service skills.

Must be able to exercise discretion.

Preferred Qualifications

Strong written and verbal communication skills with the ability to clearly instruct others.

Previous work experience in higher education and/or working directly with students.

Knowledge of PeopleSoft, PRIME and Concur highly desirable.

Knowledge of Princeton University financial policies and procedures a plus.


Princeton University is an and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Standard Weekly Hours:

36.25

Eligible for Overtime:

No

Benefits Eligible:

Yes

Probationary Period:

180 days

Essential Services Personnel (see policy for detail):

No

Physical Capacity Exam Required:

No

Valid Driver's License Required:

No

Experience Level:

Associate

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