Seasonal Event Assistant

2 weeks ago

Pittsburgh, Pennsylvania, United States Pittsburgh Parks Conservancy Full time

Pittsburgh Parks Conservancy Mission Statement:

Improving the quality of life for the people of Pittsburgh by restoring the park system to excellence in partnership with the government and the community. Projects and programs are conducted with respect for the environment, historic design, and the needs of our diverse region.

Position Summary:

The Pittsburgh Parks Conservancy (PPC) seeks part-time, as-needed Event Assistants during the April-November event season. The seasonal Event Assistant will assist the Event Sales Coordinator in managing on-site events, ensuring day-of responsibilities are handled in a clear and confident manner. The successful candidate will have an excellent attendance record, a strong work ethic, and ability to direct in a fast-paced environment. Must be able to work a flexible schedule, including nights and weekends. This position is scheduled casually, as needed, at $15 per hour.

Position Duties:

  • Assist and ensure that the event spaces are prepared and clean before each event. This may include moving tables and chairs, sweeping, and mopping as needed.
  • Ensure that all pre-event procedures are followed per the event timeline.
  • Ensures proper care, movement, and storage of all equipment such as tables, chairs, AV equipment, etc.
  • Set up lighting and sound equipment as needed.
  • Provide excellent customer service and greet guests in a friendly, attentive manner.
  • Assist the Event Sales Coordinator with executing the event timeline and other duties as assigned per event.
  • Remain visible to guests during the event.
  • Follow safety procedures to reduce risk during events. The Event Assistant may be required to intervene in various situations for the safety of guests.
  • Check-in with vendors at the end of the evening to ensure the cleanliness of the facility and catering area.
  • Ensure that the event space is not damaged and left in good condition by vendors and clients.
  • Assist with cleaning duties at the end of each event as needed (sweep, take out trash, wipe tables, etc.). Close and lock the building at the end of the event.
  • Perform other duties as assigned to support internal and private events.
Experience and Qualifications:
  • Minimum requirements include a high school diploma or equivalent.
  • Event coordination experience preferred.
  • Experience working in a time-sensitive and fast-paced environment is a plus. The Event Assistant will be asked to complete a task quickly and efficiently during event shifts.
  • Understanding and following event plans and written/verbal directions accurately is required.
  • Has experience handling emergencies as they arise.
  • Be reliable and able to work independently.
Work Environment, Hours of Work, and Travel Requirements:
  • Hours required: This position requires flexible availability, evenings, weekends, or daytime shifts as assigned.
  • Able and willing to work in a variety of settings, both inside and outside.
  • Able and willing to travel between PPC venues as assigned.
  • Valid driver's license or government ID.
  • The following three background clearances are required within 60 days of hire: Department of Human Services Child Abuse History Clearance; Pennsylvania State Police Request for Criminal Records Check; Federal Criminal History Record Information (CHRI)
Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

The physical ability to walk, stand, stoop, bend, kneel, crouch, reach, pull, push, feel, grasp, lift, talk, see, hear and perform repetitive motions. The ability to remain in a sitting or standing position for extended periods of time. The incumbent may be required to traverse on rough, uneven terrain, as well as wet and slippery surfaces and to ascend and descend ladders to access work areas.

The Pittsburgh Parks Conservancy is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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