Project Services Coordinator

1 week ago

Las Vegas, Nevada, United States Energy Project Solutions Full time

Company Introduction

Energy Project Solutions (EPS) is an energy consulting company whose mission is to provide our partners with the localized experience and insight needed to create the most realistic project timelines to meet set goals, while maximizing efficiencies and increasing asset valuation.

With more than 50 years of collective experience in energy development, the EPS team is highly skilled in managing large, complex transactions where we can lead the development process from inception to construction. EPS has deep roots in all facets of a project lifecycle, including engineering, real estate, business development, and finance. We have built strong relationships and strategic alliances across the U.S. market with energy developers, owners/operators, financial institutions (debt/equity/tax equity) and property owners.

Find out more about EPS at our website:

Job Summary

The Project Services Coordinator position is primarily responsible for maintaining accurate project documentation and providing administrative support to the project management team. This role involves organizing project documents, coordinating project activities, and offering administrative assistance.

Responsibilities

Document Control:

  • Maintain and organize project documents, including drawings, specifications, RFIs, submittals, equipment delivery logs, change orders, contracts, and correspondence.
  • Establish and manage document control systems, ensuring the accuracy and integrity of project documentation.
  • Implement document numbering, filing, and retrieval procedures.
  • Track document changes, revisions, and approvals.
  • Ensure compliance with document retention and archiving policies.

Project Coordination:

  • Assist project managers in coordinating project activities, schedules, and resources.
  • Monitor project timelines and deadlines, alerting the team to potential delays.
  • Maintain and update project management software and databases.
  • Maintain tax abatement documents as needed.

Administrative Support

  • Provide administrative assistance to project/construction managers, including scheduling meetings, preparing meeting agendas, and managing correspondence.
  • Prepare and distribute project-related reports and presentations.
  • Manage project-related expenses and budgets.
  • Assist with procurement activities, such as preparing orders and tracking deliveries.
  • Coordinate travel arrangements and accommodations for project team members.

Communication

  • Facilitate communication within project teams and with external stakeholders.
  • Maintain project contact lists and distribute project updates as needed.
  • Ensue effective communication and collaboration among team members.

Quality Assurance

  • Review project documents for accuracy and completeness.
  • Conduct regular audits of project documentation to identify discrepancies or errors.
  • Implement quality control measures to ensure document accuracy.

Knowledge, Skill, Competencies, and Experience

  • Bachelor's degree in business administration, project management, or a related field (preferred).
  • Minimum of 2 years of experience in document control, project coordination, or administrative support.
  • Proficiency in document management software and tools.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management software is a plus.
  • Ability to adapt to changing priorities and meet deadlines.

***NOTE: While the corporate office is located in Las Vegas, Nevada, this position requires applicants to be open to travel in different parts of the United States as the scope of work for this position occurs onsite at the different project locations.***

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