Logistics Coordinator for The Education Department

2 weeks ago

Austin, Texas, United States Temple Beth Shalom Full time

Temple Beth Shalom, Austin, Texas

Logistics Coordinator-Education Department, Full time, 40 hours per week
**FLSA status

  • Nonexempt**
    Salary $40,000

Reports to Director of Youth Education & Programming


Temple Beth Shalom in Austin, TX, a vibrant, innovative, and inclusive Reform synagogue of 650+ families, seeks a full-time Logistics Coordinator.


The Logistics Coordinator serves as an essential member of Temple Beth Shalom's team, with broad administrative, operational, and project management responsibilities in the education department.

This position provides support for our Lifelong Learning programs (adult education), Sunday School, mid-week Hebrew School, and programs for families with young children.

The Logistics Coordinator reports to the Director of Youth Education and Programming.

ABOUT YOU
You are excited about the mission of Temple Beth Shalom. You love meeting and working with people of all ages—from infants to adults and everyone in between.

You are all about systems and processes, and you are excited about making things work better (a plus if your sock drawer is impeccably organized).

You can juggle (at least metaphorically).

You are decisive and have an intuitive sense about when you need to seek counsel and when you should just make the call.


WHY THIS JOB IS COMPELLING

QUALIFICATIONS

  • Minimum of 3 years successful experience managing projects and process efficiencies
  • Ability to organize a large amount of information into usable data
  • High school diploma or equivalent
  • Proficient with technology, including but not limited to Microsoft Office and 365 Suite, various social media platforms, Zoom, and database systems
  • Must be a selfstarter and able to work both independently and collaboratively
  • Excellent organizational and planning skills
  • Ability to manage multiple overlapping projects and competing deadlines
  • Able to solve problems

ESSENTIAL FUNCTIONS:

  • Able to lift at least 25 lbs. without assistance
  • Able to maintain calm and composure in times of stress
  • Able to walk moderate distances in all of Austin's weather conditions

RESPONSIBILITIES:

  • Maintain and organize inventory of all Youth Education and Programming supplies; coordinate with staff on requisitions, ensuring timely purchases and distribution; gather supplies for all lessons and distribute them to teachers; and copy handouts and lessons as needed for teachers
  • Complete shopping trips and place online orders for supplies as necessary
  • Track attendance for all learning programs and events
  • Manage schedules, including daily schedules, Youth Education and Programming calendar, Lifelong Learning calendar, and special days
  • Ensure that setup instructions are sent to the facilities team and that spaces are cleaned up after Youth Education and Programming activities
  • Manage registration for all learning programs, including setup, logistics, and communication with families/participants about registration, class placement, health and safety, etc.
  • Collect and process required paperwork for teaching faculty
  • Participate in weekly operations, education team, staff, and Lifelong Learning Committee meetings
  • Curate content and send publicity for Lifelong Learning programs
  • Create rosters with student information, including parent contact and health information, for teaching faculty
  • Attend and lead sessions at Religious School orientation and staff meetings
  • There will be some weekend work responsibilities with prior notice
  • Perform other duties as assigned

Pay:
$40,000.00 per year

Benefits:

  • Health insurance
  • Paid time off
  • Parental leave

Schedule:

  • 8 hour shift
  • Weekends as needed

Experience:

- office administrative: 3 years (preferred)

Work Location:
In person

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