Document Control Support
2 weeks ago
P-CSD-001
Job Description:
- Communicate the Records Management Program and requirements to various departments.
- Collaborate with internal contacts to understand business needs and advise on proper document handling.
- Strive to mitigate risks and maintain confidentiality when advising on document handling.
- Plan and schedule meetings with department contacts.
- Conduct information-gathering sessions to review and inventory departmental documents.
- Understand document purposes and classify records accordingly.
- Create and/or modify the Document Retention Schedule for each department.
- Coordinate and confirm accurate system updates.
- Assist with physical inventory remediation (review documentation, classify documents, identify responsible departments).
- Assess IT systems to ensure records are managed and retained according to legal and regulatory requirements.
- Oversee retention requirements for systems, collaborate with IT and stakeholders to implement compliance measures, and monitor adherence.
- Set and direct records audit plans and schedules for periodic electronic record retention verification.
- Establish processes to document PII retention requirements and ensure data disposal complies with legal and regulatory standards.
- Perform other tasks as assigned.
- Previous experience as a Records Analyst.
- Experience implementing a Records Management Program and working with Document Retention schedules and document classification (both paper and electronic).
- Strategic and analytical skills with fundamental IT knowledge for document retention policy compliance.
- Ability to inventory, classify documents, and advise on proper document handling and storage.
- Strong organizational skills and project management abilities.
- Problem-solving skills with the ability to resolve business issues independently.
- Clean driving record.
- Ability to communicate with all levels of management across all companies in North America.
- Proven ability to maintain confidentiality.
- Computer literate with strong interpersonal skills.
- IT experience required.
- Physical activity required, including bending, reaching, lifting, and prolonged standing.
- Ability to lift and/or move up to 50 pounds.
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