PC GAPS Senior Program Officer, Monitoring

2 weeks ago

Arlington, Virginia, United States ECDC ACC DC Full time

Position Title: PC GAPS Senior

Program Officer, Monitoring & Evaluation

Department: Refugee Resettlement and Integration

Division: Community

Integration Programs

Reports to: GAP Services Manager

Status: Full-Time/Exempt

Location: Arlington,

Virginia

Job Summary: The Senior

Program Officer will provide day-to-day oversight of ECDC's PC

GAPS programs focusing on Monitoring and Evaluation (M&E) to affiliates.

The position leads and/or coordinates M&E, conducts periodic desk and

on-site monitoring, and develops and updates M&E tools, supervises M&E program

staff, contributes to the PC program reports; participates in the ECDC and ORR

calls and meetings. This staff member reports to the GAP Services Manager and

works collaboratively with the PC GAPS Training and Technical Assistance

(T&TA) program staff to identify trends in compliance issues and gaps in

network knowledge and performance to inform future trainings and technical

assistance. Performs

other tasks as assigned.

KEY

RESPONSIBILITIES

Affiliate Monitoring

·

Oversees, schedules, and conducts

on-site and desk monitoring of ECDC's resettlement affiliates to ensure compliance;

prepares monitoring reports; reviews and edits reports prepared by program

officers; and submits GAPS monitoring reports to GAPS Services Manager for

review in a timely basis.

·

Share finalized monitoring reports

with affiliates and in a timely manner, f

ollows up with program officers at established intervals throughout the year

regarding compliance progress and corrective actions taken.

·

Monitors

and tracks affiliate network program compliance and outcomes.

·

Set up systems for consolidating and

sharing observations of strengths and gaps in programming so that best

practices can be highlighted, and corrective action plans set and completed on

time.

·

Provides oversight on updating

monitoring protocols and tools, including supporting monitoring staff in

creating and cultivating Compliance Improvement Plans (CIPs).

·

Assists

in facilitating the preparation for the funder's monitoring of affiliates

and/or ECDC headquarters.

Capacity Building

·

Develops

and strengthens ECDC's organizational-wide understanding of M&E through

individual meetings and group learning sessions with staff.

·

Builds program staff understanding

of M&E concepts, tools, data collection, quality analysis, and good

practices.

·

Works collaboratively with the PC

GAPS Training and Technical Assistance (T&TA) program staff to identify

trends in compliance issues and gaps in network knowledge and performance to

inform future trainings and technical assistance.

·

Supervises

data collection methods used by the ECDC's affiliate network, including baselines,

monitoring surveys, and community feedback sessions, ensuring they are

conducted as planned.

Affiliate Budget Management · Monitors affiliate monthly finance reports in coordination with other GAPS Senior Program Officers and Grants Management Specialists to ensure costs are allowable and being spent in a timely manner. Staff Supervision

·

Supervises

GAPS M&E and Data and Reporting staff, including assigning and overseeing

job duties, setting and adjusting priorities, and preparing timelines for completion

of work.

·

Approves

and signs staff time sheets and PTO requests.

·

Provides

and/or coordinates training and cross-training for new and existing staff.

Other Activities

and External Relations

·

Assists

in the planning, preparation for, and implementation of ECDC's annual national

training for ECDC's resettlement affiliates, and associated training, events,

conferences, and meetings.

·

Ensures

strong agency relations with external partners and stakeholders. Represents

ECDC at meetings, training workshops, and conferences as appropriate.

·

Collaborates

actively with other resettlement agencies, including Refugee Council, USA.

Actively participates in and contributes to committees and working groups.

·

Performs

other tasks as assigned.

Qualifications

·

Bachelor's

degree required; Master's degree preferred.

·

At

least three years of program/project management experience. Familiarity with

federally-funded contracts/programs is a plus.

·

Proven

experience in producing high-quality program reports, data collection and

analysis, preparing and tracking budgets, and writing and editing proposals.

·

Proven

experience in designing and conducting workshops and training for a large

audience.

·

General

knowledge of domestic refugee resettlement and the work of the USRP and UNHCR.

Competencies

·

Excellent written and verbal communication

skills.

·

Ability to work independently as well as a

team member.

·

Demonstrated ability to use Microsoft Word,

Excel, and PowerPoint and the Internet.

·

Able

to relate professionally to and collaborate with diverse individuals in a

multicultural work environment.

·

Ability to prioritize duties and multi-task in

a fast-paced environment and plan and manage work to meet deadlines.

·

Ability to travel to affiliate sites for monitoring

and provide TA and training.

·

Ability to work evening and weekend hours

occasionally.

·

Must be legally eligible for employment in the

U.S.

·

Must pass a background check.

Physical

Demands

·

Moderate

physical activity, which includes standing, sitting, lifting, and/or walking.

·

Ability

to see within normal parameters.

·

Ability

to hear within normal parameters.

·

Requires

local travel to meetings and some out-of-state travel related to the monitoring

of programs at local resettlement sites.

·

Ability

to maintain emotional control under stress.

Environmental

Factors

Work

is primarily indoors in a climate-controlled building.

Contact

with Others

The

position involves regular contact with resettlement network affiliates, federal

government agency employees, and ECDC staff.

Performance

Criteria

Related

to job responsibilities, core competencies, and performance goals developed

with supervisor and set annually.

Other

Information

All

employees are expected to comply with ECDC's employment policies while carrying

out their work. The range of responsibilities outlined above may change from

time to time to reflect the changing needs of the organization.

Confidentiality

All

employees are required to work confidentially in all aspects of their work.

Proof of

Eligibility to Work in the United States

All

employees must submit proof of identity and legal authorization to work in the

United States. (If a prospective employee fails to submit this proof of work

authorization, federal law prohibits ECDC from hiring the person).

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