Office Manager

2 weeks ago


Cartersville, Georgia, United States Acuren Inspection, Inc. Full time

Position Summary:
Acuren is currently recruiting for an Office Manager.

Responsibilities:

  • Enter hours timely and effectively for weekly for payroll.
  • Provide weekly P&L report to Manager (Sales and Expenses).
  • Assist with and ensure compliance with Account Payable procedures.
  • Assist with forecasting reports
  • Flash report.
  • Act as liaison to HR with regards to employee relations/policy/benefit issues,
  • Assist in the completion of End of Month Closing.
  • Track and retrieve Aged invoices for payment.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Answer and direct incoming phone calls.
  • Provide administrative support
  • Generate region invoicing weekly.
  • Generate end of month accruals and deferrals.
  • Post customer payments. Post revenues by verifying and entering transactions.
  • Update and maintain receivables by totally unpaid invoices.
  • Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
  • Adjust accounts or ledgers as applicable.
  • Support controller and accounting team with various administrative functions.
  • Follow filing procedures to ensure the divisions compliance.
  • Performs other related duties assigned by Manager.

Requirements:

  • Minimum 2 to 4 years of management and/or accounting experience
  • Associates degree or higher in Business or related field; desired but not required
  • Proficient with MS Office: Word, Excel, PowerPoint
  • Ability to meet stringent deadlines
  • Selfstarter, enthusiastic, and cooperative attitude
  • Ability to maintain focus on multiple projects
  • Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
  • Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
  • Excellent math skills with the ability to create and manipulate Excel spreadsheets.
  • Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
  • Ability to selfdirect to accomplish the work of the office.
  • Strong interpersonal, communication, and teamoriented skills.
  • Ability to work in a fastpaced office environment
  • Willingness and ability to work overtime routinely.
  • Strong interpersonal, communication and teamoriented skills
  • Highly detail oriented with exceptional planning and organization skills
  • Strong problem analysis and problem resolution skills
  • Highly adaptable with ability to work in a fastpaced office environment

Benefits:

  • Competitive Salary
  • Medical, dental, vision, and supplemental insurance
  • 401K Plan
  • Paid Holidays
  • Paid Time Off

Company Overview:


Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures.

Committed to delivering a _Higher Level of Reliability_, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.


Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries.

Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.

Acuren is a market leader.

Our formula for success is straightforward:
be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders.

Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

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