Administrative Assistant

1 week ago

Gulfport, Mississippi, United States Commander, Navy Installations Full time
Summary This position is located within the Morale, Welfare & Recreation (MWR) Department, Naval NCBC Gulfport, Mississippi. The purpose of this position is to oversee and coordinate the various administrative requirements of the MWR Business Office at the Front Desk and assist with other duties of the Admin Office.(This is not a remote position. Position can not offer more than what is listed on the announcement. ) Responsibilities Answers phone and greets customers.

Uses good customer service techniques, greeting by name where appropriate, offering assistance in a general manner, researching questions and/or referring to appropriate staff member to handle the request.

Must be familiar with authorized patron policies and demonstrate ability to determine eligibility for access to MWR activities.

Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation.

Such duties may include but are not limited to:

Typing administrative documents, contracts, purchase order requests, correspondence, instructions, form and reports utilizing references, policy directives and standards, posted even reports, etc.

Ensures information is accurate and kept up-to-date. Prepares copies of finished documents and distributes as required. Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel. Processes and prepares documents/packages for mail/express mail including recoding information into mail log. Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system. On occasion may be required to sept up additional filing systems.

Responsible for receiving and verifying daily cash receipts and comparing them with daily activity records (DAR's) to ensure all cash receipts and transactions are accounted for.

Consolidates daily cash and receipts.

Makes trips to local financial institution to obtain currency and change, ensuring an adequate amount of one's, five's and rolled coins are on-hand.

Responsible for maintaining letters of designation, issue and receipt of change funds and sequentially numbered manual receipts.

Reconciles total cash and receipts from the combined verified DARs prior to releasing the source documents to the accounting office.

Monitors cash shortage/overage for abuses of funds; notifying management immediately of discrepancies, who will take appropriate action. Gathers all documents (DARs, vendor invoices, timesheets/cards, work schedules, group bills, etc.) and forwards to the Regional Business Office. Ensures the safe combination is changed every 6 months or sooner as needed. Maintains a log of combination changes and briefs for management when changes occur.

Conducts training as needed for staff in the following areas:
theft prevention, robbery, cash handling procedures, processing credit card transactions, handling/acceptance of checks, etc. Keeps abreast of any changes with credit card or check cashing procedures/equipment and trains staff accordingly. Assists in copying, collating, stapling, and/or sorting documents as directed. Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary. Prepares travel orders and assists employees in liquidating travel claims. Performs monthly safely inspections including updating and maintaining records.

Prioritizes and facilitates the flow of work into and from the other offices which may include, but is not limited to verification of fuel credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, etc.

Reacts to emergent needs and makes adjustments to assignments to meet operational needs. Assists the Accounting, Central Cashier, Personnel and Marketing departments as needed. Performs other related duties as assigned.

Requirements Conditions of Employment Qualifications In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position.

Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. One year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following:
Must be able to read, write and understand both written and verbal instructions. Must be able to add, subtract, multiply and divide accurately using a calculator. Must have knowledge of basic English grammar, spelling and punctuation.

This position requires the skill of an entry level or higher typist and the ability to operate a personal computer.

Must possess working knowledge of basic data entry for MS Office Word and Excel programs. Must demonstrate above average telephone etiquette and customer service skills. Familiarity with MWR policies, practices, and procedures and terminology and previous government is preferred. Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. You will receive credit for all qualifying experience, including volunteer and part time experience.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED.

IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT You must be a US Citizen.

Males must be registered or exempt from Selective Service. Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.

NOTE:

Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education This position does not have a positive education requirement. Additional Information The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working for our TEAM include but are not limited to:

Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).

Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements
  • Position is a non critical, sensitive, position requiring access to IT II system and/or access to PII.
An access National Agency Check investigation (ANACI) is required via the SF 86 security form.
  • Required to submit a Financial Disclosure Statement, OGE 450.
Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March Salary is dependent on experience and/or education.
  • For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government issued Travel Card for official government travel purposes.
This announcement may be used to fill additional vacancies within 90 days of closing date. The Department of the Navy (DON) is an Equal Employment Opportunity Employer.

Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor.

This agency provides reasonable accommodations to applicants with disabilities.

Applicants with disabilities who believe they may require reasonable accommodations should email their request to to ensure proper consideration is given.

The decision on granting reasonable accommodation will be on a case-by-case basis. This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.

Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

  • Administrative Assistant

    1 week ago

    Gulfport, Mississippi, United States Commander, Navy Installations Full time

    Answers phone and greets customers. Uses good customer service techniques, greeting by name where appropriate, offering assistance in a general manner, researching questions and/or referring to appropriate staff member to handle the request. Must be familiar with authorized patron policies and demonstrate ability to determine eligibility for access to MWR...

  • Administrative Assistant

    3 weeks ago

    Gulfport, Mississippi, United States Commander, Navy Installations Full time

    Answers phone and greets customers. Uses good customer service techniques, greeting by name where appropriate, offering assistance in a general manner, researching questions and/or referring to appropriate staff member to handle the request. Must be familiar with authorized patron policies and demonstrate ability to determine eligibility for access to MWR...

  • Rec Assistant

    1 week ago

    Gulfport, Mississippi, United States Commander, Navy Installations Full time

    Duties include event planning for the Single Sailor/ Liberty program for MWR Dept.)Provides customer service, information and support of Community Recreation programs and activities. Service to MWR customers includes, but is not limited to: checking patron eligibility to ensure authorized use of recreation facilities, resources and equipment, providing...

  • Image Data Specialist

    1 week ago

    Gulfport, Mississippi, United States Memorial Hospital Full time

    Qualifications Job Summary: Assists with image management, scheduling and clerical duties. Contributes to the management of patient care data through oral, written and data communications. Required Qualifications: Education: High School Diploma or equivalent. Licensure: None. Experience: Two (2) years of experience working in a customer...

  • Community Rec Specialist

    7 hours ago

    Gulfport, Mississippi, United States Commander, Navy Installations Full time

    Uses creativity to plan, promote and implement well-rounded Community Recreation programs utilizing numerous facilities within the entire MWR Department, in accordance with CNIC approved program standards. Organizes community special events such as comedy shows, holiday events, celebrity appearances, concerts, 4th of July Festival, and Winterfest, which are...

  • Multi Skilled Technician

    1 week ago

    Gulfport, Mississippi, United States Memorial Hospital Full time

    Qualifications Location: 1520 Broad Ave Gulfport, MS 39501 Job Summary: The Multi Skilled Technician is responsible for assisting the provider and staff in clinical and administrative functions to provide safe, efficient and therapeutic patient care. Under the direct supervision of the clinic providers the Multi Skilled Technician assists in the...

  • Full Time Psychiatry

    2 months ago

    Gulfport, Mississippi, United States Universal Health Services, Inc. Full time

    Gulf Port Behavioral Health is recruiting a Psychiatrist for their Inpatient Child/Adolescent Services. Gulf Port Behavioral Health System is a specialty hospital located on the Mississippi Gulf Coast for more than 33 years and provides a full range of treatment options, including outpatient therapy, day treatment and inpatient services for children as young...

  • Full Time Psychiatry

    3 weeks ago

    Gulfport, Mississippi, United States Universal Health Services, Inc. Full time

    Gulf Port Behavioral Health is recruiting a Psychiatrist for their Inpatient Child/Adolescent Services. Gulf Port Behavioral Health System is a specialty hospital located on the Mississippi Gulf Coast for more than 33 years and provides a full range of treatment options, including outpatient therapy, day treatment and inpatient services for children as young...

  • Licensed Practical Nurse

    1 month ago

    Gulfport, Mississippi, United States Non-Departmental Agency Full time

    Summary This position is located in Healthcare Service, Armed Forces Retirement Home, Gulfport, MS, Nursing Service. The primary purpose of the position is to administer medications to groups of Residents and to accomplish specific nursing care and nursing team-leading duties as assigned by a professional registered nurse. Duties As a Licensed Practical...

  • Locum Physician

    1 week ago

    Gulfport, Mississippi, United States LocumJobsOnline Full time

    LocumJobsOnline is working with Consilium Staffing to find a qualified Internal Medicine MD in MississippiAbout The PositionOpen ICU12 hour shift, 7A-7PBC/BE in IM/FM with at least 1 year HM experience requiredACLSCurrent MS state license and DEA; Clean file required 1551964EXPPLATBenefitsCall to learn more about locum tenens job opportunities Consilium...

  • Station Agent

    1 week ago

    Gulfport, Mississippi, United States GAT Airline Ground Support Full time

    GAT Airline Ground Support is seeking highly-motivated team members to join our fast growing company. Join GAT to begin an exciting new career in the aviation industry. Job Summary Station Agents load and unload customer bags, operate ground service equipment, coordinate the servicing of arriving and departing aircraft, prepare aircraft cabins for departure,...

  • Deputy Court Clerk I

    1 week ago

    Gulfport, Mississippi, United States City of Gulfport Full time

    Deputy Court Clerk I (DCC1) Department: 12- Municipal Court FLSA Status: Non-Exempt $12.79/hour - $13.57/hour Position Overview Under general supervision of the Court Administrator or designee, performs tasks in conjunction with other Deputy Court Clerks and administrative personnel. The Deputy Court Clerk performs a wide variety of clerical, cashiering,...

  • Information Security Engineer

    3 weeks ago

    Gulfport, Mississippi, United States tapwage Full time

    Here at Ellucian, we are motivated by a mission - power education so institutions can empower student success. We are the global market leader in EdTech for higher education, serving more than 2,900 customers and reaching over 22 million students in 50 countries. We are dedicated to helping higher education unlock learning for all by providing solutions that...

  • Information Security Engineer

    1 month ago

    Gulfport, Mississippi, United States tapwage Full time

    Here at Ellucian, we are motivated by a mission - power education so institutions can empower student success. We are the global market leader in EdTech for higher education, serving more than 2,900 customers and reaching over 22 million students in 50 countries. We are dedicated to helping higher education unlock learning for all by providing solutions that...

  • General Manager

    1 week ago

    Gulfport, Mississippi, United States Talent Acquisition Team at GAT Full time

    MSGPT - XU, 14035 Airport Rd, Gulfport, Mississippi, United States of America Req #1517GAT Airline Ground Support, a fast-growing airline service company, is actively seeking experienced Senior Manager. If you are looking for an opportunity to join a growing, fast paced, reputable airline service company then look no further. You will have the opportunity to...

  • Sales Lead

    3 weeks ago

    Gulfport, Mississippi, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Sales Lead is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including great...

  • Sales Lead

    4 weeks ago

    Gulfport, Mississippi, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Sales Lead is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including great...

  • Sales Lead

    4 weeks ago

    Gulfport, Mississippi, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Sales Lead is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including great...

  • Sales Lead

    3 weeks ago

    Gulfport, Mississippi, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Sales Lead is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including great...

  • Licensed Practical Nurse

    1 week ago

    Gulfport, Mississippi, United States Nelson EnterPrise Technology Services Full time

    Job Type Part-time Description The Armed Services Retirement Home in Gulfport, MS is a continuing care retirement community with a remarkable history. A career working at the Armed Forces Retirement Home (AFRH) can be rewarding on many levels. AFRH has one of the most important, challenging, and rewarding missions in the U.S. Government: to provide...