Program Coordinator

1 week ago

Durham, North Carolina, United States Duke Full time
Press Tab to Move to Skip to Content Link
Select how often (in days) to receive an alert:
Select how often (in days) to receive an alert:

Work Arrangement:
Hybrid (On-Site and Remote mix)

Requisition Number:

245584

Regular or Temporary:
Regular

Location:
Durham, NC, US, 27710

Date:
May 14, 2024

Duke University:
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities.

Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live.

Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools.

With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


SUMMARY:


Plan, coordinate and administer activities within the Math Department; develop, coordinate and advise on policy related to assigned major programs.

Manage the department websites and communication. Assist departmental leadership; supervise student assistants. Manage departmental operations.


The ideal candidate will have high energy and creativity, self-starter, outstanding time management and scheduling skills, and excellent oral and written communication skills to work with multiple Duke entities and outside vendors and universities.

Flexibility is needed to adjust events from being in-person to virtual, and vice-versa.

PROGRAM MANAGEMENT
Manage seminar series (Graduate/Faculty, AppliedMathand Analysis, Mathematical Biology, Geometry & Topology, CNCS/CTMS, Number Theory, Probability, String Theory, Algebraic Geometry, Nonlinear & Complex Systems. Responsible for marketing, budget management, visa coordination, and reimbursements.
Plan, coordinate, and manage logistics and promotion of regularly occurring and special events, meetings, and gatherings.

Handle all aspects of virtual and in-person events, including creation of websites for the event, virtual programming, accommodations, travel, and transportation.

Adjust events from in-person to virtual or vice versa.

Manage all aspects of both types of event, using available technology and keeping up to date with expectations of Duke Conference and Event Services.

Manage and/or assist on the Mathematics Diploma Ceremony (graduation), Duke Math Meet, Summer Workshop in Math (SWiM), Alumni weekend and any departmental special events, conferences, and workshops.

Including the reimbursement and honoraria processing.
Develop and implement procedures and processes for Duke Math Circles. Work with local agencies and schools, create and maintain structure for instruction, and manage faculty and graduate student volunteers. Solicit feedback and adapt program for best practices.

Work collaboratively with the Director of Diversity, Equity and Inclusion to provide anti-racism training and other DEI initiatives for the department.

Manage 25LIVE for the department and liaise with TCA&S Facilities office.
Manage and coordinate logistics for the departmental weekly tea, including ordering refreshments and serving.
Assist affiliated organizations with events co-sponsored by theMathematicsDepartment.
Conduct analyses of the effectiveness ofprograms; make recommendations and, where appropriate, take actions to improve, expand, eliminate, or replaceprograms. Prepare administrative materials for the development and implementation of newprograms.

AssistMathDepartment leadership in identifying and acting upon opportunities for collaboration with schools, departments, institutes, centers, and individual faculty across the university, as well as with local, regional, national and global organizations.

Provide additional ad-hoc project management,programsupport, and coordination as required by the department.

COMMUNICATION RESPONSIBILITIES
Develop website content, including original stories, news articles, designs, videos, and integrated connections to multimedia and social networking opportunities.

Assist with researching and writing policies and procedures; update policy and procedural manuals; obtain approval concerning new or revised policies and procedures.

Manage all aspects of the external and internal Math websites, including creation of new pages and sites, as well as the development and maintenance of pages regarding departmental administration.

Responsible for coordination of the departmental directory on the department website.
Update Duke Events Calendar with seminars and other events.
Update the Duke Flyer screens with department events and other events relevant to students, faculty and staff.
Work with faculty and PhD students to promote their research activities and profile on .

ADMINISTRATIVE RESPONSIBILITIES
Supervise undergraduate student assistants, including assigning and tracking tasks, setting standards, training, and monitoring performance.
Coordinate efforts of paid and volunteer undergraduate student assistants, graduate student instructors, postdocs and faculty for programs and projects.
Provide staff leadership through the recommendation of various personnel actions including but not limited to hiring, training, and scheduling.
Coordinate the departmental procurement card purchases and expense processing for visitors and other department expenses. Process expenses via Concur and Accounts Payable systems, and reconcile expenses.
Solicit, track, organize and submit documents for Appointment, Promotion and Tenure and reappointments within the department. Manage and maintain records.

Provide administrative support to the Department Chair including calendar management, scheduling support, and recommendations of initiatives and support for department.

Work with Chair to host candidates during faculty recruitment, including coordinating transportation, accommodations, and schedules.

OPERATIONAL RESPONSIBILITIES

Manage space and facilities for incoming and current faculty, postdocs and graduate students, including furniture, renovations, and coordinating the transition process for new members of the department.

Maintain spreadsheet of department space; work with the Chair to allocate space for faculty; work with the DGS and DGSA to allocate space for graduate students.

Responsible for the accuracy of information in Web Central, the space reporting system.
Oversee and follow through with work orders, housekeeping requests, maintenance, surplus.
Oversee the management of record maintenance for faculty, postdocs, graduate students.
Manage parking for department members and visitors.
Manage access to department spaces through the DukeCard office and maintain list.
Oversee system of key maintenance for department – manage data base, distribution, collection.
Perform other related duties incidental to the work described herein.
Minimum Qualifications
Education
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.


Skills:
Ability to provide guidance and direction to student assistants, including setting standards and monitoring performance.
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Job Code:

PROGRAM COORD
Job Level: 10


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging.

Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.

All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities.

Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market:
Durham

Nearest Secondary Market:
Raleigh

Duke is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Read more about Duke's commitment to affirmative action and nondiscrimination at

#J-18808-Ljbffr

  • undergraduate program coordinator

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Program Coordinator, Senior

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    Program Description The Duke College Advising Corps (DCAC) works to increase the number of low-income, First-Generation College and underrepresented high school students who enter and complete higher education. It recruits, trains, and places 20-22 recent college graduates as full-time, near-peer college advisers in underserved North Carolina schools and...

  • Senior Program Coordinator, Career

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Program Director

    1 week ago

    Durham, North Carolina, United States Duke University Hospital Full time

    Select how often (in days) to receive an alert:Work Arrangement:Hybrid (On-Site and Remote mix)Requisition Number: 246718Regular or Temporary:RegularLocation:Durham, NC, US, 27710 Duke University:Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities....

  • Program Director

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas...

  • Retirement Services Program Coordinator/Supervisor

    1 week ago

    Durham, North Carolina, United States Residential Services Inc. Full time

    $1,200 Hiring BonusResidential Services, Inc. (RSI) is currently recruiting qualified applicants to supervise/train/evaluate staff and provide support to individuals with intellectual and developmental disabilities at our Spring Glen community-based retirement centerRSI, guided by our Core Values, supports people with developmental and intellectual...

  • Coordinator

    1 day ago

    Durham, North Carolina, United States Apartment Life Full time

    *Please note the differences in our onsite and offsite coordinator positions. You will have the option to choose which one you are interested in when you apply. Please review our website for more details. Onsite coordinators serve an apartment community for 16-20 hours per week and live onsite for a reduced amount. Offsite coordinators serve for 3-9 hours...

  • Operations Coordinator

    1 week ago

    Durham, North Carolina, United States Abt Associates Full time

    Abts Environment and Natural Resources (ENR) portfolio team is seeking a highly-motivated, organized, and detail-oriented individual who can quickly learn and understand the portfolios operational priorities and support Abts ENR Portfolio Program Operations Coordinator, Operations, Program Director, Coordinator, Remote, Portfolio, Manufacturing, Technology

  • Project Coordinator

    1 week ago

    Durham, North Carolina, United States Duke Health Full time

    Project Coordinator (Admin Core) Psychiatry-NCCTS Child Division Work Arrangement: Requisition Number: Regular or Temporary: Regular Location: Durham, NC, US, 27710 Personnel Area: MEDICAL CENTER Date: May 17, 2024 School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth...

  • Construction Coordinator

    1 week ago

    Durham, North Carolina, United States State of North Carolina Full time

    North Carolina Office of Recovery & Resiliency is fully funded on grants and positions will be maintained as long as funding is available. The position is EHRA, which means it is exempt from the rules and regulations of the NC Office of Human Resources Act (GS126), except for Articles 6 and 7 of that Chapter, due to state statutory and/or funding...

  • Program Assistant, Pesticide Safety Education Program and Education Center

    4 weeks ago

    Durham, North Carolina, United States University of New Hampshire Full time

    Posting Details Position InformationOperating TitleProgram Assistant, Pesticide Safety Education Program and Education CenterSummary of PositionThis is a part-time (20 hours per week), non-benefitted position located at the UNH Extension Education Center in Goffstown, N.H. The program assistant oversees the administrative functions of UNH Extension's...

  • Program Assistant, Pesticide Safety Education Program and Education Center

    4 weeks ago

    Durham, North Carolina, United States University of New Hampshire Full time

    Posting Details Position InformationOperating TitleProgram Assistant, Pesticide Safety Education Program and Education CenterSummary of PositionThis is a part-time (20 hours per week), non-benefitted position located at the UNH Extension Education Center in Goffstown, N.H. The program assistant oversees the administrative functions of UNH Extension's...

  • Director of Magnet and Choice Programs

    1 week ago

    Durham, North Carolina, United States Durham Public Schools Full time

    Position Type: Administration/Director Date Posted: 6/10/2024 Location: Academic Services Date Available: 07/01/2024 Closing Date: 06/21/2024 Position Number: Assignment Type: Position Term: 225470 Continuing 12 Month FTE: Hours: Classification: Yes 40 Licensed Salary or Hourly Rate: State Salary Schedule Contact Name: Nikkeya Murchison Contact Phone...

  • Event Coordinator

    1 week ago

    Durham, North Carolina, United States TEKsystems Full time

    *Immediately hiring for an Event Coordinator. Apply now * *Description:* Works closely day-to-day with Head of Events Contribute to the coordination of all aspects of tradeshows, conferences, meetings, and other events (pre-planning, and post-event wrap-up), as assigned Ability to travel internationally to support onsite execution of tradeshows, customer...

  • Peds Neuro Muscular Program Triage Nurse

    1 week ago

    Durham, North Carolina, United States Dukehealth Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North Carolina,...

  • Community Outreach Coordinator

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    School of Medicine Founded in 1930, Duke University School of Medicine stands out as one of the most prominent medical schools in the country. Ranked sixth nationwide, the School prides itself on fostering a diverse community of exceptional learners, researchers, healthcare providers, and support staff who value collaboration across disciplines and the rapid...

  • HR Benefits and Payroll Coordinator

    1 week ago

    Durham, North Carolina, United States Accentuate Staffing Full time

    Accentuate Staffing is currently seeking a full time HR Benefits and Payroll Coordinator for a medical manufacturer in Durham, NC. The HR Benefits and Payroll Coordinator is responsible for payroll and benefits administration, and employee recognition programs. The ideal candidate will also conduct employee benefit programs, compliance, and education/...

  • Apparel Program Sales Executive

    1 week ago

    Durham, North Carolina, United States UniFirst Full time

    The UniFirst Apparel Program Sales Executive (AAPSE) is responsible for acquiring new Corporate Account and Regional Direct Sales within a specified region. The APSE oversees the complete sales process, from identifying target accounts to presenting tailored solutions that address the prospect's challenges and enhance their business.Successfully generate a...

  • Administrative Coordinator II

    4 weeks ago

    Durham, North Carolina, United States Sonoco Full time

    Position: Administrative Coordinator II Location: Durham, NCWage: $22.88 hr. *Overtime may be required. Shift: 1st- 8:00 am -4:30 pm. Monday -FridayFrom a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of "People Build Businesses" alive....

  • Administrative Coordinator II

    1 month ago

    Durham, North Carolina, United States Sonoco Full time

    Position: Administrative Coordinator II Location: Durham, NCWage: $22.88 hr. *Overtime may be required. Shift: 1st- 8:00 am -4:30 pm. Monday -FridayFrom a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of "People Build Businesses" alive....