Director of Administration

1 week ago

Clearwater, United States TridentCare Full time
Title: Director of Administration

Looking for an emotionally intelligent leader who is obsessed with cultivating a culture of teamwork and who shares in our guiding principle to "Do the Right Thing".

We built a team we are proud of and we are looking for a regional Director of Administration. These are transformational times in the healthcare industry We need a positive force, a go-getter, a real team player and a coach to lead our regional HRBPs, Compliance, and administrative team. Join our regional senior leadership team and jump in alongside us to tackle the work that makes us better every single day.

We are the nation's largest provider of portable diagnostic services. We care for patients wherever they call home. Do you love to take on new challenges? Do you want to make a difference with us? Meet us. Let's see if we might be a good fit.

Responsibilities:

Provides overall direction oversight for all activities related to office administration and company policy and initiatives including HR activities, compliance, accounts payable functions and facilities management.

TASKS AND RESPONSIBILITIES:
  • All regional compliance, human resource, and administrative activities.
  • Ensure all compliance communication and activities are effectively communicated and executed.
  • Communicate "news" to all regional team members
  • Oversee the timely completion of all accounts payable activities. Audit expense reports for accuracy and format compliance.
  • Conduct departmental meetings.
  • Provide a monthly review of activities for the VPO
  • Maintain vendor relationships.
  • Schedule and maintain all services required for the maintenance of Regional Offices.
  • Responsible for the shipment of supplies to the field, for business operations.
  • Maintains, and manages the Regional Office expense budget.
  • Assists with booking and arranging non-exempt employee travel.
  • Creates check requests for the region, with VPO approval.
  • Process invoices for approval and payment.
  • Maintain and send out Insurance Liability Forms to customers.
  • Gatekeeper for all State CMS Licensing (retained on file)
  • Maintain and negotiate Office Leases and utilities.
  • Assists in crafting and maintaining all State Inspection responses.
  • Maintain Machine Registrations and Business Licensure.
  • Assist the VPO in pulling together the required data and reports for monthly business reviews
  • Reviewing and maintaining all Quality Improvement Forms (QIFs).
  • Oversee, and participate, in monthly Safety Committee meetings.
  • Coordinate Regional Sales meetings, including travel, lodging, meal and entertainment (if applicable).
  • Maintain customer Sales Expense at the regional level; customer donations, events, charitable contributions.
  • Maintain current licensure/credentials for Region
  • Provide payroll reporting to the VPO
  • Assist the Directors of Operations in ensuring all sites are prepared for inspections and that all documents are current and relevant to the specific service line.
  • Assist the VPO in preparing and delivering the quarterly and annual reports
  • Participate in company sponsored projects where the Director of Administration's experience may be required.
Skills/knowledge needed:
  • Healthcare compliance
  • Human Research leadership (SHRM)
  • Advanced Microsoft Excel skills
Benefits:

TridentCare offers a competitive wage and robust benefit package to full time employees. Benefits include:
  • Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
  • Dental insurance
  • Vision insurance
  • Disability insurance
  • Company paid life insurance
  • Accrued vacation time
  • Accrued sick time
  • 6 paid holidays
  • 2 paid floating holidays
  • 401(k)
  • On-demand access to earned wages
#MBX

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)

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