Sr. Administrative Assistant

1 week ago

Miami, Florida, United States University of Miami Miller School of Medicine Full time

The University of Miami Health System, "UHealth", Department of Pediatrics - Pulmonology is looking for a Senior Administrative Assistant.

The Senior Administrative Assistant plays a key role in handling various office support activities for the assigned department(s) to ensure smooth operations.


  • Supports department and/or department leadership with daily clerical tasks.
  • Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.
  • Responds to or routes non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers, or connects callers to appropriate staff.
  • Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Composes and types correspondence, creates spreadsheets, and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing system.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.


This list of responsibilities may be expanded to include other duties as required.


MINIMUM QUALIFICATIONS

  • High school diploma or equivalent
  • Minimum 3 years of relevant experience
  • General knowledge of office procedures and operations
  • Knowledge of basics of PubMed searches
  • Ability to accurately prepare and maintain records, files, reports, and correspondence
  • Effective oral and written communication skills
  • Ability to maintain interpersonal relationships
  • Ability to handle confidential information with discretion
  • Detail-oriented and accurate in completing assignments
  • Proficiency in Microsoft Office
Any relevant combination of education, experience, and certifications will be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, and tuition remission.

UHealth, part of the University of Miami Health System, is a leading provider of patient care driven by cutting-edge research and medical education. With a focus on academic excellence, the institution serves South Florida, Latin America, and the Caribbean with over a million patient encounters annually. The commitment to outstanding teaching, research, and patient care has garnered global recognition. Join us and take on a challenging opportunity.


Patient safety is paramount. Therefore, during the Influenza season, annual flu vaccination is mandatory for employees providing ongoing patient services or working in patient care areas. Non-compliance may lead to employment consequences.


Job Status:
Full-time

Employee Type:
Staff

Pay Grade:
H5

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