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Borough Administrator

4 months ago

Queens Village, New York, United States Legal Aid Society Full time
Job Description

The Criminal Practice is seeking a Borough Administrator for the Queens Office. The Borough Administrator is directly responsible for all administrative procedures and operations in the office and supervises administrative matters relating to more than 50 support personnel. The Borough Administrator participates in Practice-wide and Office-wide management discussions and decision-making and is expected to work closely with the AIC in these efforts.

The Borough Administrator is responsible for the smooth operation of the office, including purchasing and maintaining office equipment, facilities issues, expense reports, petty cash, leave accrual reports and statistical reports. The Borough Administrator must foster and maintain relationships with counterparts in the various borough offices, the Juvenile Rights Practice, and the Civil Practice. Responsibilities include hiring, training, management and supervision of staff. These duties include, but are not limited to, overseeing the general functions of office facility, procurement, personnel, and reporting sent to departments such as finance, human resources and management and the application of Society-wide policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES
  • Oversee day-to-day office operations
  • Provide administrative and managerial leadership for the office
  • Maintenance of office facilities and equipment (which requires being a liaison with both internal administrative shared services and external service providers)
  • Foster and encourage teamwork and communication
  • Participation in the examination and improvement of internal administrative procedures and systems, including the office's use of technology
  • Direct supervision of administrative and support staff relating to hiring, arranging for training, handling disciplinary actions, controlling workflow, and office operations
  • Serves as a liaison between the support and legal staff
  • Liaise with building management, vendors, agencies, and the courthouse community as needed
  • Foster and maintain relationships with counterparts from internal departments, offices, and agencies outside the LAS community
  • General administrative functions
  • Ensure the proper implementation of office procedures and policies
  • Generate and maintain reports from various database systems
  • Cover other offices when needed
  • Other duties as assigned
Requirements
  • Bachelor's degree or commensurate experience required
  • Previous administrative and 3+ years supervisory experience required
  • Excellent interpersonal, communication, written, and organizational skills are required
  • Ability to balance and prioritize workload and problem solving is a must
  • Excellent computer skills, including ability to use Microsoft Office 365 Suite, Sharepoint, and ADP
  • Workforce Manager and other office technology (copier, fax, stamp machine)
  • Must be a self-starter
SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $89,749

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.





OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email [redacted].

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Required Documents

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.
  • Cover letter
  • Resume