Administrative Assistant I, Community Programs

2 weeks ago

Cypress, California, United States Cypress-Fairbanks Independent School District Full time

QUALIFICATIONS:

  • High school diploma or GED required.
  • Proficient in general office skills with a strong emphasis in data entry and record keeping/record management.
  • Proficient use of Microsoft Office, including but not limited to Microsoft Word, Outlook and Excel.
  • Selfmotivated, able to work under pressure and possess excellent interpersonal skills.
  • Demonstrate effective oral and written communication skills.
  • Ability to manage multiple tasks efficiently and take initiative to ensure timely and accurate completion of responsibilities.
  • Possess high degree of customer service skills.

TERMS OF EMPLOYMENT:

230 days

SALARY:

$29,615- CP4

Salary Range (based on experience) as set by the Board of Trustees.

ESSENTIAL FUNCTIONS:

  • Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Director of the department.
  • Prepare and submit various financial documents for the Early Learning Centers according to CFISD and department policies and procedures.
  • Manage enrollment process and documents for the Early Learning Centers.
  • Manage tuition payments and fees for the Early Learning Centers.
  • Manage the Early Learning Center waiting list and accounts.
  • Answer and respond to incoming calls, including those regarding general ELC questions and ELC accounts.
  • Take reliable phone messages and route to the appropriate staff.
  • Support general inquiries into the department.
  • Greet visitors and support the customer service base of the department.
  • Maintain Page 2 of 2 confidentiality of information.
  • Monitor department resources and budget as they pertain to the ELC's.
  • Provide input on office and program guidelines and procedures.
  • Provide quality customer service to all stakeholders.
  • Act as backup for various positions within the Community Programs department, including but not limited to, receptionist, registration clerk, and ELC support staff.
  • Work as part of a team to contribute to the success of the Community Programs department.
  • Regular and reliable attendance is an essential function of the job.
  • Perform any and all other duties as assigned by the Assistant Director of Community Programs, Director of Community Programs and/or District Administration staff.

WORKING CONDITIONS MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL:

Work with frequent interruptions, maintain emotional control under pressure. Repetitive hand motions; prolonged use of computer.

Applications will be reviewed

Not all applicants will be interviewed

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