HR Specialist

2 weeks ago

Carol Stream, Illinois, United States Illinois School District U-46 Full time
Position Type:
Human Resources/Specialist

Date Posted:
5/6/2024

Location:
Human Resources Department

Date Available:
05/06/2024

Closing Date:
Until Filled
Position / Title: HR Specialist

Bargaining Unit: NON-UNION

Department/Location: Human Resources

Calendar Days: 261

Reports To: Director of Human Resources

JD Revision Date: 08/19/2022

Supervises: N/A

Function / Position Summary
This position is responsible for the administrative support of day-to-day Human Resources staffing & recruitment duties including HRIS updates and maintenance, onboarding and exit process, I-9s, recruitment management system, new employee files, employee status changes, compiling reports, data analysis, and working with designated union groups to maintain employee seniority and labor relations.

Job Duties / Responsibilities
  • Assist with coordinating and organizing all onboarding data for new hire candidates; executing tasks such as processing background checks, coordinating professional references, and name badges, organizing new hire packets, conducting new hire orientation, and following up with new hires to ensure a positive onboarding experience.
  • Comply with maintaining active and inactive employee personnel files and I-9 documentation according to federal and state law requirements.
  • Backup to HR Generalist for processing of new hire requests.
  • Maintain information in the Applicant Tracking System and other HR systems to ensure compliance with all union protocols related to hiring, interviews, employee testing, and seniority reports.
  • Work alongside HR Manager to assist in a multitude of HR-related projects.
  • Assist with planning and attending Job Fairs and other hiring events to promote district job openings.
  • Monitor and process all fingerprint/background checks.
  • Ensure compliance with USCIS Form I-9 Employment Eligibility Verification for all district employee hires.
  • Assist with managing the Director's calls, calendar, schedule, and meetings.
  • Assist with maintaining the department website up to date.
  • Assist with updating and maintaining department processes and procedures in compliance with the district's ISO 9001:2015 certification standards.
  • Assist with the sub-calling systems for the District (Absence Management)
  • Assist with the creation, maintenance & updates of job requirements and job descriptions for all positions.
  • Respond to varied general questions from applicants, employees, or managers.
  • Ability to run reports, gather, and analyze data.
  • Ability to maintain confidentiality and use discretion at all times.
  • Perform other duties as assigned.
Education
  • Three years of previous Human Resources experience.
  • Associates degree preferred.
  • A diverse Human Resources background, covering the areas described above.
  • Highly effective communication skills, written and verbal.
  • Strong attention to detail.
  • Strong technical skills - i.e. with MS Office (Word, Excel, PowerPoint), Google, applicant tracking systems, recruitment internet resources and search engines, etc.
  • Experience working with all levels of an organization.
  • Excellent organization, follow-up skills, and the ability to work under pressure and meet deadlines.
Experience / Knowledge
  • Knowledge of overall staffing operations.
  • Knowledge of State and Federal employment law.
  • Excellent written and oral communications skills along with excellent computer skills.
  • Excellent organization, follow-up skills, and the ability to work under pressure and meet deadlines.
  • Strong time management skills with attention to detail.
  • Must possess a disciplined work style with the ability to show comparable urgency with proactive work as with deadline-driven work.
  • Willing and able to adjust to multiple demands and shifting priorities while demonstrating flexibility and resilience.
  • Strong relationship building.
Physical Demands
  • Ability to work in a very fast-paced and stressful environment.
  • Ability to work on a computer over a major portion of the work day.
  • Able to lift up to 25 pounds
Terms of Employment
  • This is a 12-month work year position. Salary and benefits as established by the Board of Education.
Salary Information
  • The full salary range for this position is $45, $67, It is our typical practice to hire in between the minimum and midpoint ($56,576).
  • Benefit / Pension eligible

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