Manager - Maintenance, Operations and Transportation

POSITION:
Manager - Maintenance, Operations and Transportation

REPORTS TO:
Chief Business Officer/Director of Fiscal Services

SALARY RANGE:
Classified Manager III on the Management Personnel Salary Schedule

WORK YEAR:
12 Months

QUALIFICATIONS:
EDUCATION/EXPERIENCE
Any combination or experience equivalent to a Bachelor's degree in construction management, business administration, or related field and five years of increasingly responsible experience in construction, maintenance, landscape, custodial, transportation, operations, and repair of buildings including four years in a supervisory capacity;
Experience working in a school district or educational setting is desired.

OVERVIEW:

Under the direction of the Chief Business Officer or designee, plan, organize, control, and direct operations and activities involved in the inspection, cleaning, new construction, maintenance, and repair of District buildings; facilities, grounds, and equipment.

Manage transportation services to the District. Assist in facility and modernization planning and implementation. Lead and manage communications, personnel, and resources to meet District maintenance, operations, facilities, and transportation planning needs. Assure smooth and efficient departmental activities. Supervise, evaluate, and develop the performance of assigned personnel.

RESPONSIBILITIES:
Plan, organize, control, and direct operations and activities involved in the inspection, cleaning, construction, maintenance, and repair of District buildings, facilities, grounds, and equipment; establish and maintain related priorities and timelines; ensure related activities comply with established laws, codes, rules, regulations, ordinances, policies and procedures;
Coordinate and direct communications, personnel, and resources to meet District maintenance, operations, transportation, and construction needs and ensure smooth and efficient departmental activities;
Establish and maintain relationships with staff and administrators regarding custodial, maintenance, construction, and repair projects, activities, progress, and related needs and issues; prioritize and coordinate responses to requests and work orders;
Supervise, evaluate, and develop the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, and performance management; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements, and procedures; ensure employee understanding of established requirements;
Plan, develop, and implement construction, installation, maintenance, repair, and enhancement projects; monitor, assess, and modify activities in response to project progress; inspect completed work for accuracy and compliance with established standards, requirements, and procedures; assure compliance with the Division of State Architect specifications and requirements;
Direct the activities of labor estimates, costs of materials and equipment needed for construction, maintenance, and repair activities; compile and prepare cost estimates; monitor and assure adequate levels of equipment and supplies; research and coordinate the purchase of equipment and supplies as appropriate;

Participate in the planning, development, scheduling, design, and implementation of new construction and renovation projects; provide input concerning the development and design of architectural and engineering construction specifications; coordinate projects with outside contractors; review contractor work to assure compliance with established standards, contracts, and specifications.

Address and respond to community needs and special needs of site administration;
Assure proper coordination of activities in accordance with bond requirements for the proper use and reporting of bond funds; prepare related reports;
Collaborate on district facilities and construction projects; maintain contact with technical consultants and specialists on issues related to design and construction;
Direct activities of custodial services that ensure facilities are cleaned and maintained in a safe and orderly condition; schedule and direct preventative maintenance functions; coordinate response to emergency custodial and maintenance needs; direct utility and energy management and conservation programs to enhance cost-efficiency and meet District needs;
Plan, organize, and direct grounds maintenance activities involved in the beautification of grounds and landscaped areas; coordinate the mowing, edging, trimming, and watering of lawns, fields, and other turf grounds; oversee planting, cultivation, pruning, fertilization, and irrigation functions;
Direct the inspection of District buildings, grounds, and facilities to identify maintenance and repair needs; coordinate and participate in inspection programs and activities to ensure proper identification and resolution of fire, safety, security, and health hazards;
Oversee transportation services for the district to ensure all safety and compliance standards are met, training and maintenance of district vehicles are maintained; service and child safety standards are ensured, and driver training and compliance meet all standards;
Direct the development and preparation of the annual preliminary budget for maintenance, operations, and construction; review and evaluate budgetary and financial data; assure expenditures do not exceed established limitations;
Provide technical information and assistance to the Chief Business Officer or designee regarding assigned activities, needs, and issues; assist in the formulation and development of policies, procedures, and programs;
Direct and participate in the maintenance of various records related to maintenance, repairs, work orders, projects, and assigned activities; prepare periodic budget reports;
Communicate with personnel, administrators, outside organizations, and the public to exchange information, coordinate activities, and resolve issues or concerns;
Operate standard office equipment including a computer and assigned software; drive a vehicle to conduct work;
Coordinate, attend, and conduct various meetings and in-services to maintain a high level of standards.
Perform related duties as assigned.

SPECIFIC DUTIES:
Plan, organize, control, and direct operations and activities involved in the inspection, cleaning, new construction, maintenance, and repair of District buildings, facilities, grounds, and equipment;
Supervise and evaluate the performance of assigned personnel;
Inspect projects for accuracy, completeness, and compliance with established standards, requirements, and procedures;
Estimate material, labor, equipment, and time requirements;
Assist in the planning, development, and implementation of construction and renovation projects;
Monitor and ensure adequate levels of maintenance and repair equipment and supplies;
Communicate effectively both orally and in writing;
Interpret, apply, and explain rules, regulations, policies, and procedures;
Establish and maintain cooperative and effective working relationships with others;
Operate a computer and assigned office equipment;
Analyze situations accurately and adopt an effective course of action;
Meet schedules and timelines;
Work independently with little direction;
Plan and organize work;
Prepare comprehensive reports;
Direct the maintenance of various records related to assigned activities.

KNOWLEDGE, SKILLS, & ABILITIES:
Planning, organization, and direction of operations and activities involved in the inspection, cleaning, new construction, maintenance, and repair of District buildings, facilities, grounds, and equipment;
Proper methods, techniques, materials, tools, and equipment used in cleaning, grounds maintenance, construction, maintenance or repair activities;
Applicable building codes, ordinances, requirements, regulations, and safety precautions;
Requirements of maintaining buildings, facilities, grounds, and equipment in a safe, clean, and orderly condition;
Health and safety regulations and procedures;
Applicable laws, codes, rules, regulations, policies, and procedures;
Record-keeping and report preparation techniques;
Operation of a computer and assigned software;
Policies and objectives of assigned programs and activities;
Budget preparation and control for MOT programs;
Principles and practices of administration, supervision, and training;
Oral and written communication skills;
Interpersonal skills using tact, patience, and courtesy;
Operation of a computer and assigned software;
Technical aspects regarding field of specialty.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
During the execution of this role, the employee will regularly engage in verbal communication or auditory activities.

Additionally, the employee will frequently need to manipulate objects, tools, or controls using their hands and may also be required to extend their hands and arms.

Occasionally, the role may entail standing, walking, sitting, climbing, balancing, as well as stooping, kneeling, crouching, or crawling.
The employee must occasionally lift and/or move up to 25 pounds or more.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee may occasionally work near moving mechanical parts and in outside weather conditions and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.

The noise level in the work environment is usually moderate.

NON-DISCRIMINATION POLICY:

The Palo Alto Unified School District does not discriminate in any program, activity, or employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

PAUSD is an equal-opportunity employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.

MINIMUM REQUIREMENTS:
Legal authorization to work in the US.;
Possession of a valid California Driver's License;
Ability to pass a Department of Justice (DOJ) fingerprint clearance;
Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California Education

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