Office Manager
2 weeks ago
Aston Carter is looking for an office manager to support our client. Candidates must be commutable to their office in Paramus, NJ. The payrate for this position is $23-25/hr. depending on experience. An ideal candidate for the role would have 3+ years of QuickBooks experience.
WHY ASTON CARTER?
- Work with a dedicated career partner specialized in your skill set
- We advocate on your behalf so you get what you want and need out of your job
- Get performance feedback, career advice, and access to ongoing professional development tools
- Build your career and learn new skills through projects as diverse as your curiosity
- You are eligible for benefits, paid-time-off, and competitive wages that are paid weekly
JOB RESPONSIBILITIES
- Post on LinkedIn to get in front of commercial clients
- Communicate with the Project Managers (4 total) and use QuickBooks Time to run timesheets for projects (bill every 2 weeks)
- Review hours before sending them out
- Apply payments and follow up with clients when invoices aren't paid
- Send weekly reports of what invoices are open
- Keep records through the software Monday
- Keep records of paper copies on excel - including UPS, FedEx
- Use templates to renew insurances (templates will be provided)
- Assist with RFP's/RFQ's
- Organize and assemble the RFP's/RFQ's with information
- Keep track of RFQ/RFP's on email
MUST HAVES
- 3+ years of QuickBooks experience
- Data entry experience
- Intermediate Excel experience required
- Strong communication and interpersonal skills, both oral and written
BENEFITS
- 401k, medical, dental, and vision insurance
- Flexible Compensation
- Paid time off
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people.
DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
ABOUT ASTON CARTER
Aston Carter connects passion with purpose.
We help visionary companies advance their accounting and finance initiatives through access to specialized experts that drive scale, innovation, and speed to market.
With a network of almost 30,000 accounting and finance consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Aston Carter serves many of the Fortune 500.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people.
DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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