Project Support Specialist

1 week ago

Stockton, California, United States University of the Pacific Full time

**Project Support Specialist**

** | |**

**Posting Details**

Job Title Project Support Specialist Union Level Department Univ Development Administration Campus Stockton Posting Number P Full or Part Time Full Time Number of Months 12 Work Schedule Work performed during standard business hours. May require evening and weekend hours to complete tasks. Position End Date Open Date 01/20/2022 Close Date Open Until Filled Yes Special Instructions to Applicants For first consideration, please apply on or before January 28, 2022. Primary Purpose The Project Support Specialist is a key team member that will support office operations and activities of the Associate Vice President for Development. Performs a variety of advanced administrative and project support functions for the Associate Vice Presidents team. Essential Functions

Serves as key contact for Associate Vice President, interacting with individuals from all organizational levels and campuses of the University, donors, alumni, major businesses, and others in a professional and congenial manner.

Provides advanced and proactive administrative support in managing the Associate Vice Presidents projects, calendar, committees, events, travels, and other activities; preparing agendas, correspondence, presentations, meeting materials, preparation and final production of reports; taking, preparing, and disseminating meeting minutes and following up on relevant action items ensuring utmost quality and efficiency.

Provides high-level project support to members of the Associate Vice Presidents team by performing a variety of activities to support high quality and timely completion of projects, including:

Coordinates activities and deadlines and provides proactive research, support, and communications for meetings, events, and projects.

Regularly and proactively communicates the status of ongoing projects with the Associate Vice President.

Assists with the collection and compilation of data as needed.

Provides administrative support for the Office of Estate and Gift Planning.

Provides Associate Vice President with processing appropriate payment of charges, verifying expenses, monitoring Pro-card activity, and timely submissions of expense payment requests.

Performs other related duties as assigned.

Minimum Qualifications

Bachelors Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework).

Five (5) years of work experience providing senior-level administrative support.

Preferred Qualifications

In-depth knowledge of administrative support functions and office management principles and procedures.

Impeccable follow-through, attention to detail, and commitment to accuracy and high-quality work products.

Excellent communication, and ability to listen to others, clearly articulate ideas in oral and written form, accurately prepare written business correspondence that is coherent, grammatically correct, effective, and professional.

Excellent customer service, with strong interpersonal skills and the ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way.

Intermediate to advanced skills in MS Office suite, adept at conducting Internet research into project-related issues.

Knowledge of project coordination and ability to coordinate multiple projects simultaneously, proactively carries out project support functions, manages time effectively, and has ability to be proactive to anticipate, plan for and communicate needs of the unit.

Strong ability to perform duties using highest level of confidentiality and respect for others.

Positive can-do attitude and problem-solver with the ability to manage ones own time and stress.

Strong ability to work independently as well as in a team environment.

Experience with Banner database.

Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds. Work Environment/Work Week/Travel Work is primarily performed in a standard office environment. Work performed during standard business hours. May require evening and weekend hours to complete tasks. Occasional travel may be performed. Hiring Range Commensurate with experience, non-exempt Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

**Posting Specific Questions**

Required fields are indicated with an asterisk (*).

*

Yes

No

*

Yes

No

*

Yes

No

* (Open Ended Question)

*

Yes

No

*

Yes

No

*

Yes

No

*

University of the Pacific Website

Craigslist

Hispanic-

LinkedIn

Association of American Colleges and Universities (AAC&U)

Chronicle of HIgher Education

Diverse Issues in Higher Education

EDUCAUSE

Higher Education Recruitment Consortium (HERC)

Higher Education Recruitment Consortium - Northern California (NorCal HERC)

Modesto Bee

Pacific Employee

Personal Referral

Professional or Association Listserv

Publication or website from a professional organization

Sacramento Bee

San Francisco Chronicle

Stockton Record

Agency Referral

Other Online Job Board

**Applicant Documents**

**Required Documents**

Resume

Cover Letter/Letter of Application

**Optional Documents**

Other Document

  • Peer Support Specialist

    1 week ago

    Stockton, California, United States Telecare Corporation Full time

    Peer Support Specialist - Mental Health 329 We have over 300 Peer roles at Telecare. We value this lived experience and this is what we are trying to grow within the organization. We have a career ladder specific to our Peer Workforce. What You Will Do to Change Lives Peer Support Specialists engage, inspire, and facilitate meaningful conversations with...

  • it specialist

    1 month ago

    Stockton, California, United States Army National Guard Units Full time

    THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITIONThe primary purpose of the IT SPECIALIST (NETWORK/SYSADMIN) (ACCELERATED HIRE), GS , is to provide support to Automated Logistics Information Systems and Programs to all State/Territory activities/organizations and perform a wide range of specialized methods/techniques for planning; analyzing and identifying...

  • it specialist

    3 weeks ago

    Stockton, California, United States Army National Guard Units Full time

    THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITIONThe primary purpose of the IT SPECIALIST (NETWORK/SYSADMIN) (ACCELERATED HIRE), GS , is to provide support to Automated Logistics Information Systems and Programs to all State/Territory activities/organizations and perform a wide range of specialized methods/techniques for planning; analyzing and identifying...

  • Student and Program Support Specialist

    7 days ago

    Stockton, California, United States University of the Pacific Full time

    Job Title Student and Program Support Specialist Primary Purpose The Student and Program Support Specialist is responsible for providing direct support and specialized services to programs to ensure that Benerd College students and program participants (1) complete their programs in a timely manner, (2) receive support in meeting their personal and...

  • it specialist

    1 week ago

    Stockton, California, United States Army National Guard Units Full time

    Summary This IT SPECIALIST (NETWORK/SYSADMIN) (ACCELERATED HIRE) is located at the JFHQ-State, Deputy Chief of Staff for Logistics (DCSLOG) (G4/J4), Sustainment Automation Support Management Office (SASMO) and is part of the CA JFHQ Logistics. Responsibilities THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITION The primary purpose of the IT SPECIALIST...

  • Provider Relations Specialist

    1 week ago

    Stockton, California, United States P3 Health Partners Full time

    Overall Purpose:The Provider Relations & Operations Specialist is responsible for the full range of contracting, provider relations and operations/service interactions with providers that ensure our patients have superior access to the highest quality, cost-effective providers of healthcare servicesEducation & Experience: Bachelor's Degree preferred or in...

  • Payroll Support

    1 week ago

    Stockton, California, United States Crestwood Behavioral Health Full time

    We're Hiring: Payroll Specialist at CrestwoodAre you passionate about behavioral health and want to be part of a team that prioritizes the well-being of individuals? If you thrive on guiding others through their recovery process, then come be a part of our Crestwood family.About Crestwood: With over half a century of experience, Crestwood is dedicated to...

  • Program Specialist

    1 week ago

    Stockton, California, United States California Department of Education Full time

    PROGRAM SPECIALIST(Funded by State and Federal Programs) Description: Under the direction of the supervision of the site administrator in coordination with the Program Improvement Director, and Administrator, State and Federal Programs, the Program Specialist will coordinate supplemental programs at the site.Duties and Responsibilities: Coordinate and manage...

  • Project Scheduler

    1 week ago

    Stockton, California, United States Gpac Full time

    Job Description PROJECT SCHEDULER This role requires Primevera P6 and Microsoft projects experience.The Project Scheduler is the lead planner for numerous assignments, responsible for driving development and implementation project schedules. This individual communicates heavily with Field Project Management and Corporate teams for vital matters. Must be on...

  • brand specialist

    1 week ago

    Stockton, California, United States Stoko Design Inc. Full time

    At Stoko, we know that life is better when we are able to do the activities we love. That's why we've created the world's first and only Supportive Apparel that's proven to help people get active again and stay active for as long as possible. Based in Vancouver, British Columbia, we have assembled a multi-disciplinary team of dreamers, designers, and...

  • Energy Specialist, Climate Careersstockton

    7 days ago

    Stockton, California, United States Rising Sun Center for Opportunity Full time

    Rising Sun Center for OpportunityJob Opening: Stockton Energy SpecialistAbout UsRising Sun Center for Opportunity is a premier workforce development and community resiliencenon-profit serving the Bay Area and San Joaquin County. We offer two programs, Climate Careers andOpportunity Build, that give youth and adults the training and experience they need to...

  • Geotechnical Project Manager

    1 week ago

    Stockton, California, United States Insight Global Full time

    Job DescriptionInsight Global is looking for a Geotechnical Engineer in Northern California to support a large Engineering Firm. As a Geotechnical Engineer, you'll play a crucial role in analyzing soil, rock, groundwater, and other earth materials before major construction projects. Your expertise will help determine suitable materials for foundations,...

  • EHS Specialist

    7 days ago

    Stockton, California, United States Amazon LLC - A03 Full time

    High school or equivalent A minimum of 1 year in an Environmental Health & Safety (EHS) related field OR; A Bachelor's degree in EHSrelevant background OR; 6 months experience performing in a safetyrelated role within Amazon Knowledge of OSHA regulations specifically 29 CFR 1910 Experience using Microsoft Word and Excel in a professional capacity Experience...

  • Advanced Medical Support Assistant

    1 month ago

    Stockton, California, United States Department Of Veterans Affairs Full time

    Summary The primary purpose of this position is to serve as an Advanced Medical Support Assistant (MSA) for the P&LMS, providing specialized and expert administrative support to the Service. The work is performed independently under the guidance ofthe P&LMS leadership and supervisors. The incumbent will operate computerized programs in order to enter,...

  • Advanced Medical Support Assistant

    2 months ago

    Stockton, California, United States Department Of Veterans Affairs Full time

    Summary The primary purpose of this position is to serve as an Advanced Medical Support Assistant (MSA) for the P&LMS, providing specialized and expert administrative support to the Service. The work is performed independently under the guidance ofthe P&LMS leadership and supervisors. The incumbent will operate computerized programs in order to enter,...

  • Advanced Medical Support Assistant

    2 months ago

    Stockton, California, United States Department Of Veterans Affairs Full time

    Summary The primary purpose of this position is to serve as an Advanced Medical Support Assistant (MSA) for the P&LMS, providing specialized and expert administrative support to the Service. The work is performed independently under the guidance ofthe P&LMS leadership and supervisors. The incumbent will operate computerized programs in order to enter,...

  • Program Support Assistant

    2 hours ago

    Stockton, California, United States Veterans Health Administration Full time

    Major duties include, but are not limited to the following:The incumbent operates at a level of responsibility that requires independent actions with broad program directives and supervisory guidelines. Screens requests for information, personally providing authorized information from files and records or advice on established procedures. Effectively...

  • Technical Support Representative

    1 week ago

    Stockton, California, United States Simpson Strong-Tie Company, Inc. Full time

    Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees. Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson...

  • Hearings Operation IT Specialist

    3 weeks ago

    Stockton, California, United States Social Security Administration Full time

    Summary This position is located in the Stockton Hearing Office at 3116 W March Ln, Stockton, CA. This position is being filled on a full-time, permanent basis. Additional selections may be made within six months from the closing date of this announcement. This is a career-ladder position leading to the GS-12 grade level. Responsibilities This is a...

  • Quality Control Specialist I

    1 week ago

    Stockton, California, United States Taylor Morrison Full time

    Job Description SummaryAs a Quality Control Specialist I working for Taylor Morrison you will support and assist the quality control team in preparing loan production files for the Pre and Post QC review in accordance with the QC program and accepted agency guidelines.Job DetailsWe trust that as a Quality Control Specialist I you will:...