Procurement Specialist

1 week ago

Arlington, Virginia, United States The GW Medical Faculty Associates Full time

The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.

MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.

The GW MFA's leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.

Position Summary

Responsible for supporting the day to day purchasing activities, project-related purchasing activities, assist support staff. This experienced specialized position is to provide support for the acquisitions of goods and services either through engagement, contractual agreements with vendors, or the centralized processing of payments for accounts payables. This role is responsible for assisting with negotiations, requests for quotation, proposal review and information, and preparing bid specifications to satisfy university requirements and policy. The Purchasing Specialist will support all aspects of the functional area of contract management, including contract formation, drafting, and issuing solicitations, negotiations, cost and price analyst, award, contract administration, termination, and close-out of various contract vehicles (including purchase orders, master service agreements, blanket purchase order/agreements, etc.).

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

  • Assist with all purchase requisitions which are placed according to policy and procedures
  • Work with other departments in supporting the training of new personnel on purchasing policies and procedures
  • Support the research on locating materials and preparing proposals
  • Responsible for providing status updates to requestors
  • Coordinates special delivery instructions with various departments
  • Sources and evaluates new vendors where appropriate to provide Cooper with additional avenues for the most favorable result
  • Assist in the development of ROI's as required
  • Participate in team huddles and and identify appropriate savings opportunities
  • Assist in coordinating capital equipment purchases
  • Collaborates with end user departments from creation of RFP to final award
  • Processes invoices and reconciliation in Concur
  • Assist other departments as needed with training on the purchasing process and executing tasks as needed
  • Other duties as assigned
Minimum Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Education in accounting or related field.Bachelor's degree in accounting or related field is preferred but not required.

Experience

2-4 years of experience in the field or a similar combination of education and experience in a related area

Competencies

Must have excellent verbal and written communication skills. Must be able to communicate providing verbal feedback in a professional manner. Must be able to follow and understand instructions and react favorably in all work situations.Must have strong interpersonal skills and be mentally adaptable and flexible in dealing with a variety of people at various levels within and outside the Medical Faculty Associates (MFA).Must be able to do math calculations and input data into the computer. Ability to read a map to travel to other practices.

Physical Requirements
  • Walk, stand, and reach above the shoulder frequently in an office setting.
  • Must be able to occasionally lift or carry and frequently push or pull up to 100 lbs. as part of the role.
  • Regularly exposed to healthcare settings that may require personal protective equipment.
  • Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
Supervision Received

Position reports to Director, Procurement Services

Supervision Exercised

None.

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