Research Finance Administrator

2 weeks ago


Palo Alto, California, United States Stanford University Full time
The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond.

Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business.

Our staff are critical to enabling Stanford Engineering to accomplish its mission:

seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Department of Bioengineering
Stanford Bioengineering


seeks to create a fusion of engineering and the life sciences, promoting the development of new biomedical technologies, therapies, and scientific discovery through research and education.

Jointly supported by the Schools of Medicine and Engineering, we include, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.

As a

Research Finance Administrator

, you will provide a full range of administrative and financial services managing pre-award proposal submissions and post-award research dollars for a portfolio of Bioengineering faculty. You will work with diverse funding sources from sponsored grants to non-sponsored sources such as foundation grants and industrial contracts. In this role, you will have the opportunity to work closely with faculty, researchers, and lab staff to share your financial expertise, ensure research funds are spent appropriately, playing a critical role in advancing the work of this exciting department. Are you looking for a finance-centered role that will build on your expertise and provide the opportunity to work independently with faculty and staff? Then this could be the place for you To be successful in this role you will need to bring program management, training grant management, pre-award and grant submission expertise in addition to post-award finance experience.

Your responsibilities include:


Assist Principal Investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.

Collaborate as a team member within a team composed of other RAs, and Senior RAs.
Oversee post-award spending on a portfolio of faculty's research funds, including sponsored and non-sponsored funding sources.
Create and maintain monthly financial reports to help faculty members understand spending on their awards. Download and monitor reports supporting project status.
Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements and facilitate quarterly review by principal investigators.

Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
Download and monitor reports supporting project status, and use of forecasting and decision aides under guidance.

Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.

Participate in contract closeout process and audit inquiries; submit final reports and certificates.
Participate in and contribute to process improvements and group projects.
Provide excellent customer service.
*Other duties as assigned.

Education & Experience (Required):
Bachelor's degree and one year of job-related experience, or combination of education and relevant experience.

Knowledge, Skills, & Abilities (Required):
Strong math and accounting skills; knowledge of fund accounting principles
Extreme attention to detail.
Ability to work well independently, but also to seek assistance when needed.
Excellent time management and organizational skills.
Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
Willingness and ability to understand and interpret university policies and procedures.
Excellent oral, written, and verbal communication skills.

Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.

Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
Ability to complete Cardinal Curriculum I and II while in position.

Certifications and Licenses:
Cardinal Curriculum I and II must be completed to remain in this position.

Education & Experience (Desired):
Certified Accountant or Auditor or similar credential desired.
Experience working successfully with PIs and their administrative staff
Knowledge of or ability to learn Stanford administrative and financial systems

Physical Requirements:


Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.

Work Standards:

Interpersonal Skills:
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety:

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Pay Range:
The expected pay range for this position is $33.17 to $43.27 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (

) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our

culture

and

unique perks

empower you with:
Freedom to grow

. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture

. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you

. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun

. Stroll through historic sculptures, trails, and museums.
Enviable resources

. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.

Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at

. For all other inquiries, please submit a

contact form

.

Stanford is an equal employment opportunity and affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

Schedule:
Full-time

Job Code: 4475

Employee Status:
Regular

Grade:
F

Requisition ID: 102874

Work Arrangement :
Hybrid Eligible

#J-18808-Ljbffr

  • Palo Alto, California, United States Palo Alto Veterans Institute for Research Full time

    Palo Alto Veterans Institute for Research (PAVIR) supports the nation's second largest research program of the Veterans Health Administration and is looking for a dynamic and experiencedAssociate Director of Finance and Operations(ADFO)to join our Leadership Team. Reporting directly to the CEO, the ADFO will perform complex financial duties, including...


  • Palo Alto, California, United States InsideHigherEd Full time

    Pre-Award Lead/Research Administrator 3 School of Medicine, Stanford, California, United StatesNew Finance 16 hours ago Post Date 103546 Requisition #The Division of Cardiovascular Medicine, within the Department of Medicine, is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our...

  • Program Administrator

    2 weeks ago


    Palo Alto, California, United States InsideHigherEd Full time

    Program Administrator (Hybrid) School of Humanities and Sciences, Stanford, California, United StatesNew Administration 14 hours ago Post Date 103433 Requisition #Program Administrator (Hybrid)The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25...


  • Palo Alto, California, United States Palo Alto Veterans Institute for Research Full time

    Palo Alto Veterans Institute for Research (PAVIR) supports the nation's second largest research program conducted among the VA Hospitals is looking for a full timeClinical Research Assistant.The Research Assistant will help support clinical research evaluating cardiovascular outcomes and testing strategies to improve quality of care. The Research Assistant...


  • Palo Alto, California, United States Stanford University Full time

    Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.The School of EngineeringStanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy,...


  • Palo Alto, California, United States Palo Alto Veterans Institute for Research Full time

    Palo Alto Veterans Institute for Research (PAVIR) is seeking a full-timeClinical Research Associate / Therapistto work with the Principal Investigator, Dr. Molly Timmerman, and the rest of the research staff. The Clinical Research Associate / Therapist will be responsible for practicing a standardized cognitive behavioral intervention as part of a...

  • Senior Economist

    4 weeks ago


    Palo Alto, California, United States Cornerstone Research Full time

    Senior EconomistJob LocationsUS-CA-San Francisco and Silicon Valley | UK-London | US-MA-Boston | US-IL-Chicago | US-CA-Los Angeles | US-NY-New York | US-DC-WashingtonID CategoryOtherOverviewWho We AreCornerstone Research is a leading economic and financial consulting firm with more than 800 staff members across eight offices. Together with an extensive...


  • Palo Alto, California, United States Lucile Packard Children's Hospital Full time

    Clinical Services 1.0 FTE, 8 Hour Day Shift At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled...


  • Palo Alto, California, United States Stellar Link Partners Full time

    POSITION:Equity Research AnalystLOCATION:Palo Alto, California, USA [POSITION DESCRIPTION]An SFO is looking for an Analyst position, with the primary responsibility of identifying stocks with superior fundamental profiles to optimize the portfolio's long-term performance. The ideal candidate will demonstrate a profound enthusiasm for the financial markets...


  • Palo Alto, California, United States ASK Staffing Full time

    Executive Administrative Manager for the Senior Associate Dean, Research Duration: 09-Oct Jan Months)Minimum Education Level: High School Graduate/GEDLocation: Palo Alto, CA 94304Hours Per Day: 8.00Start Time: 08:00 AMEnd Time: 05:00 PMPR Range: $40/hr - $42/hr Job Description:Proactively and independently plan and schedule meetings, conferences,...

  • Research Accountant 1

    2 weeks ago


    Palo Alto, California, United States Stanford University Full time

    ***There are currently two openings for this position.***Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At...

  • Firm Administrator

    2 weeks ago


    Palo Alto, California, United States Jobot Full time

    Firm Administrator at Large National Law Firm in Silicon Valley We are looking for a skilled Firm Administrator to join our team in the Silicon Valley office. If you are a dynamic office manager with experience in the legal field, this might be the perfect opportunity for you. As a Firm Administrator, you will play a crucial role in overseeing daily office...


  • Palo Alto, California, United States Another Source Full time

    Director of Research Data Science - Stanford UniversityID101637Application Deadline6/1/2024CategoryInformation TechnologyCompanyStanford UniversityJob LocationsUS-CA-Palo AltoAt a glanceStanford Data Science (part of the Office of the Vice Provost and Dean of Research) is a rapidly growing unit that is seeking their Director of Research Data Science....

  • Manager - Finance

    4 weeks ago


    Palo Alto, California, United States Lucile Packard Children's Hospital Stanford Full time

    Finance & Accounting 1.0 FTE, 8 Hour Day Shift At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled...


  • Palo Alto, California, United States University of Mississippi Full time

    Research & Instruction Librarian and Assistant ProfessorLocation: University, MS, US, 38677Department: Library Employee Designation: Regular Full-time (Benefits Eligible)Position DescriptionThe University of Mississippi Libraries is seeking a flexible, service-oriented team player who is dedicated to supporting teaching and research initiatives while...


  • Palo Alto, California, United States Anvilogic Inc Full time

    Job DescriptionJob DescriptionLocation: SF Bay Area (On-site) Hours: 4 hours per day (20 hours per week)Pay: Hourly rateCompany Overview:Join us at Anvilogic as we help our customers break free from SIEM vendor lock-in We enable security professionals to perform security analytics across multiple data platforms by decoupling their analytics from their data...


  • Palo Alto, California, United States InsideHigherEd Full time

    Life Science Researcher School of Medicine: Porter Drive, Stanford, California, United StatesNew Research 3 days ago Post Date 103315 Requisition #The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative...


  • Palo Alto, California, United States Stanford University Full time

    Stanford University School of Medicine's Lane Medical Library accelerates scientific discovery, clinical care, medical education and humanities through teaching, collaboration, and delivery of biomedical and historical resources. The library is a state-of-the-art medical library within the Medical Student Education group which supports Stanford Medical...


  • East Palo Alto, California, United States Stanford University Full time

    The Stanford Alzheimer's Disease Research Center (ADRC) recruits and follows older normal adults; older adults with mild cognitive impairment; and patients with Alzheimer's disease, Parkinson's disease, and related disorders. These studies collect information on memory and other mental abilities, which we link with brain imaging, biochemical and genetic...

  • Network Administrator

    4 weeks ago


    Palo Alto, California, United States University of Mississippi Full time

    Network AdministratorLocation: University, MS, US, 38677Department: Library Employee Designation: Regular Full-time (Benefits Eligible)Definition of ClassThis position supports the development and maintenance of network systems at the school and/or unit level. The incumbent provides technical support to network users. This position is a Network Administrator...