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Lpi Student Administrative Assistant

3 months ago

Corvallis, Oregon, United States Oregon State University Full time

LPI Student Administrative Assistant:

Please see Special Instructions for more details
:

  • 1. A Resume/Vita
  • 2. A cover letter indicating how your qualifications and experience have prepared you for this position
  • A summary of your summer availability (for example, describe the hours you think you will be available over the summer, such as mornings or afternoons or both, and how many days per week). Please also give a general idea of how many weekly hours you are seeking for the fall term, if known.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard et seq.

Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.


Note:
All job offers are contingent upon Human Resources final approval.

Position Details:

  • Position Information
    Job Title
  • LPI Student Administrative Assistant

Appointment Type

  • Student Employee

Job Location

  • Corvallis

Position Appointment Percent

  • 100

Appointment Basis

  • 12

Pay Method

  • Hourly

Pay Period

  • 16th 15th of the following month

Pay Date

  • Last working day of the month

Remote or Hybrid option?

Min Hourly Rate
- $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)

Max Hourly Rate
- $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)

Position Summary

  • This recruitment will be used to fill one parttime (a maximum of 24 hours per week) LPI Student Administrative Assistant for the Linus Pauling Institute at Oregon State University (OSU).

The Linus Pauling Institute (LPI) seeks a Student Administrative Assistant who will be responsible for administrative tasks as part of the LPI front office admin team.

This is a part-time position with weekly hours generally ranging from 10-20 between the hours of 8am-5pm, Monday-Friday. We are seeking someone who can begin work by July 1 or sooner.

Work hours will vary based on student availability and LPI needs from term to term and may also adjust more frequently.


Position Duties

  • Be a first point of contact for all visitors to the LPI reception area and uphold high standards of customer service.
  • Help create an inclusive, welcoming, and professional environment for all who enter the LPI reception area.
  • Assist with meeting room reservations and management of meeting room calendars.
  • Draft correspondence, input and organize data in spreadsheets, and organize electronic and hardcopy files.
  • Process and sort mail and packages.
  • Monitor office supply needs and maintain office supply area.
  • Support the Director, Administrative Coordinator, and Communications Manager in completing administrative and special projects that support the mission of the LPI. This could include occasional assistance with social media.
  • Assist with setup and support for LPI events and meetings.
  • Maintain orderly and clean appearance of the administrative office and LPI meeting rooms.
  • Professionally represent the LPI in all interactions with stakeholders in the course of daily work.
  • Other duties as assigned.

Minimum Qualifications- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable mínimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a homeschooling program
  • Undergraduate and postbaccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term
  • Graduate student officially admitted to
Graduate School: 5 credit hours per term

  • Graduate international student officially admitted to

Graduate School: 9 credit hours per term*- International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS).

A reduced course load is approved by the
Office of International Services (OIS), and must be provided to the Student Employment Center.


Additional Required Qualifications

  • Strong interpersonal communication skills
  • Proficiency using Microsoft programs such as Word, Excel, PowerPoint, and Outlook or similar platforms.
  • Strong ability to pay attention to detail.
  • Strong written communication skills and ability to proofread communications for errors.
  • Professional demeanor and ability to interact with diverse clientele.
  • Able to switch between tasks to achieve goals in a dynamic environment.
  • Ability to prioritize and complete tasks efficiently. Able to work both independently and in a team environment.

Preferred (Special) Qualifications

  • Experience in an office setting
**W