Accounts Payable Supervisor

2 weeks ago

Anchorage, Alaska, United States The Aleut Full time


ACCOUNTS PAYABLE SUPERVISOR

Reports to:
Finance Controller

Status:
Regular, Full-time, Exempt

Location:
Anchorage, AK

JOB SUMMARY:
The Accounts Payable (AP) Supervisor is responsible for the day-to-day AP operations for The Aleut Corporation (Aleut). This includes supervising, directing, coordinating and reviewing work activities and work products. The AP Supervisor will supervise the AP team, direct the processing of invoices and payments, and manage expenses.

PRIMARY RESPONSIBILITIES

  • Embrace the values of The Aleut Corporation (Aleut) including honesty, integrity, accountability, respect, and perseverance.
  • Establish procedures and guidelines to ensure the risk of theft and fraud are mitigated.
  • Monitor data through audit reports and testing to ensure internal control procedures are effective.
  • Audit invoices against purchase orders, research discrepancies, and process for payment.
  • Investigate and resolve unidentified deductions, credit balances, cash application issues, disputed items, return items or any other customer or vendor grievances.
  • Prepare monthly closing activities, including credit card reconciliation.
  • Prepare month-end reports.
  • Guides, supervises, trains and coordinates with AP Specialist(s).
  • Establish procedures and guidelines for accounts payable including appropriate internal controls and applicable state and federal regulations.
  • Prepare and process electronic transfers and payments, prepares and performs check runs, and reconciles accounts payable transactions.
  • Review and verify invoices and check requests and ensure timely and accurate payment to vendors, contractors and any other expenses or reimbursements and ensure that all invoices have the appropriate documentation and approval prior to payment within company guidelines.
  • Sort, code, and match invoices, and enter and upload invoices into Aleut's financial system.
  • Work as a team member with flexibility and adaptability.
  • Perform all other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to make decisions, solve problems, and take initiative to improve processes and procedures.
  • Strong communication, summarization, and presentation skills between diverse audiences.
  • Ability to work independently with minimal supervision.
  • Excellent interpersonal skills with the ability to work with the leadership team, managers, co-workers, and outside contacts.
  • Excellent oral and written communication skills utilizing proper grammar, spelling, editing, and proofreading.
  • High level of organization with the ability to prioritize and manage multiple projects and deadlines.
  • Knowledge of Aleut, its subsidiaries, non-profits, and resources within the region.
  • Maintain a high degree of confidentiality, integrity, and tact in dealing with sensitive information.
  • Possess and demonstrate cultural awareness and sensitivity.
  • Possess strong analytical skills to review, evaluate, and synthesize information.
  • Proficient in Adobe and MS Office Programs including Excel, Word, Power Point, SharePoint, and Outlook.

MINIMUM QUALIFICATIONS

  • Five (5) years of related experience in Accounts Payable with one (1) year experience as a supervisor/manager.
  • Experience with Deltek Costpoint.

PREFERRED QUALIFICATIONS

  • Degree in accounting or related field.
  • Experience at Alaska Native Corporations.
  • Knowledge and experience with JIRA and Salesforce

PHYSICAL DEMANDS

  • General office demands.
  • Must have ability to maintain assigned work hours in a 40+ work hour environment.

PREFERNCE STATEMENT

The Aleut Corporation ("TAC") is committed to providing employment and development opportunities for our shareholders and descendants. TAC shall make employment selections first based on qualifications for the position.

Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C.

§ 1601 et seq., and other applicable laws.

TAC is an equal opportunity employer.

TAC shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)

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