Receptionist/Administrative Assistant

7 days ago

Charleston, West Virginia, United States SHL Medical Full time

Location: Charleston, South Carolina, US

Reporting to: Head of US Operations

SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs. Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.

Job Overview

We are seeking a dedicated and personable Receptionist/Administrative Assistant to join our team at SHL Medical for the opening of our brand new state-of-the-art Medical Device Manufacturing company. This position will be the first point of contact for visitors, clients, and employees, and will provide administrative support to various departments within the organization.

Main Responsibilities

  • Front Desk Management:
  • Greet visitors and clients with a warm and professional demeanor.
  • Answer and direct incoming phone calls promptly and efficiently.
  • Manage incoming and outgoing mail and packages.
  • Maintain a tidy and organized reception area.
  • Provide administrative assistance to various departments, including scheduling meetings, booking travel arrangements, and preparing documents.
  • Assist with data entry, filing, and other clerical tasks as needed.
  • Coordinate office supplies and support equipment maintenance.
  • Serve as a liaison between departments and external contacts.
  • Communicate effectively with employees at all levels of the organization.
  • Security and Access Control:
  • Monitor visitor access and issue visitor badges as needed.
  • Maintain security protocols and ensure compliance with company policies.
  • Assist with special projects and initiatives as assigned by management.
  • Performs other related duties as assigned.

Skills and Qualification

  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred
  • 1-3 years of experience in administrative and/or receptionist support
  • Excellent communication and interpersonal skills
  • Ability to maintain confidentiality and handling of sensitive information
  • Proficient in Excel, Microsoft office, and other organizational systems
  • Proven experience in organization and process implementation/improvement

We Offer

  • Competitive compensation package
  • Modern working environment with state-of-the-art facilities and technologies
  • Challenging assignments in a fast growing and innovative industry
  • Position in a dynamic, international team of highly skilled professionals
  • Various opportunities for personal and professional development within a global organization

Please note that SHL is a drug free employer. This offer of employment is contingent upon your successful completion of various preemployment screenings, including, but not limited to, a drug test, employment verification, reference checks, and a criminal background check.

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application including your CV, motivation letter, and all other relevant documents via the Easy Apply button or directly to -.

For more information on SHL Medical, please visit:

Is this not quite what you are looking for? Further interesting career opportunities can be found on: shl-

Please note: For this position, we do not consider applications from recruitment agencies.

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