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Main Office Manager

3 months ago

Peabody, Massachusetts, United States Covenant Christian Academy Full time

Main Office Manager
Covenant Christian Academy has an opening for a part-time Main Office Manager beginning immediately. The Main Office Manager serves as the school receptionist and provides general administrative support to Senior Administrators.

The Main Office Manager is our first point of contact with our parents and guests, so it is critically important that the Office Manager create a warm, friendly, helpful, and professional impression on everyone he/she interacts with.

A successful Main Office Manager will have superb communication skills, both spoken and written.

Strong organizational and time management skills, and the ability to multi-task responsibilities (while fielding questions and requests from students, parents and staff) is also required.

As the center of administrative activity, the Main Office Manager will also troubleshoot procedures and processes that can be improved on and pro-actively offer suggestions for streamlining.

Lastly he/she will demonstrate an active interest in maintaining the school's reputation and will show discretion with sensitive school and family information.


General Duties and Responsibilities
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Serve as Main Office receptionist, answering the phone, monitoring the doors, making announcements, greeting visitors, and assisting staff, parents and students with general front office needs.
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Manage Mail and Deliveries. Distribute or notify staff of mail, packages and other delivered items in a timely fashion. Sort and distribute mail daily. Set up mail holds over school breaks. Handle Mail Merges, print mailing labels and coordinate mailings to school families and broader school groups.
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Manage the Maintenance of Office Equipment. Call for service and supplies for all copiers as necessary.
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Assist with planning and implementing school-wide events. Including but not limited to picture day, Back-to
  • School Socials, Grandparents' Day, Graduation, etc.

Special Skills

  • Strong computer skills, and experience using a Mac computer. Competence with Mac suite of office software (Pages, Keynote, Numbers) as well as Microsoft Office products (Word, Excel). Comfortable with data entry in school management software (RenWeb).

Qualifications

  • Bachelor's degree and have 2+ years experience in an administrative position or a related field
  • Must be willing commit to the Academy's statement of faith. Must have excellent communication skills are necessary; the position requires regular interaction with a wide variety of constituents including parents, faculty, Board members, bank and condo association representatives, and donors.

Part Time, 20 hours/week

Contract:
immediate start through June 30, 2024

Days & hours:
Monday 7:30-3:30pm, Wednesday: 11:30-3:30pm, Friday: 7:30-3:30pm

Compensation:
commensurate with experience

  • References are required._