Executive Assistant

1 week ago


San Francisco, California, United States Savvy Search Solutions, LLC Full time

A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.

Executive Assistant, SF (hybrid)

Job Responsibilities:

Calendar Management:

  • Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.
  • Ensure effective time management to optimize productivity.

Meeting Coordination:

  • Arrange and organize internal and external meetings, ensuring all necessary materials are prepared.
  • Take meeting minutes and follow up on action items.

Travel Arrangements:

  • Coordinate travel logistics, including flights, accommodations, and transportation for business trips.

Project Support:

  • Assist in various projects and initiatives, providing research and administrative support.

Relationship Management:

  • Build and maintain positive relationships with clients, partners, and team members.

Administrative Support:

  • Handle various administrative tasks, such as expense reports, invoice processing, and other ad hoc duties.

Qualifications:

Experience:

  • Proven experience as an Executive Assistant in Venture Capital/Finance industry. Preferably in a fast-paced environment.

Communication Skills:

  • Excellent written and verbal communication skills with a high level of professionalism.

Organizational Skills:

  • Strong organizational and multitasking abilities to manage competing priorities.

Tech Savvy:

  • Proficient in using office software and comfortable adapting to new technologies.

Confidentiality:

  • Ability to handle confidential information with discretion and professionalism.

Proactive Attitude:

  • Proactively identify opportunities to support the Partner and address potential challenges.

Team Player:

  • Ability to work collaboratively with team members and other executives.

Problem-solving:

  • Strong problem-solving skills and the ability to handle unexpected situations.

Education:

  • Bachelor's degree preferred.

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