Construction Project Coordinator II

Construction Project Coordinator II

Construction Services

University of Illinois at Urbana-Champaign

Job Summary

Receives work assignments from Construction Superintendent or approved others. Communicates with project stakeholders to develop scope, budget, and schedule for construction projects as assigned and then keeps stakeholders up to date on the project status through completion. Manages all facets of assigned construction projects, including estimating, scheduling, communicating, coordinating, and confirming work of external contractors and F&S Crafts & Trades to ensure scope, budgets and schedules are met.

DUTIES & RESPONSIBILITIES:

1. Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.
2. Meet with stakeholders and clients to determine the scope of work requested. (10%)
3. Review the site and available documents of the proposed work to determine project extent, parameters, and constraints. (10%)
4. Coordinate the development of a project design as required and review it with the client. (5%)
5. Prepare instructions for craftsperson/s or contractors who will perform the work. (5%)
6. Plan project work including defining job activities, activity sequences, craft jurisdictions, scheduling constraints, and tools and materials needed. Provide a task specific schedule of the work. Order materials and equipment as required. (15%)
7. Estimate the cost of the project and prepare an estimate summary for the client. (15%)
8. Selects appropriate combination of construction resources such as Job Order Contracting, Contractor Services, and F&S Crafts & Trades to successfully complete the work. Reviews staffing project resources and manpower with Construction Services Management to ensure project budgets and schedules are achievable and that the best available delivery methods are utilized. (5%)
9. Supervise the work to ensure compliance with the project design, codes, and other guidelines, while also ensuring that project budgets and schedules are met. Generate project reports as requested. Reports and files project data and Contractor Services data in appropriate Network Folders and AiM. (30%)
10. Review all facets of the completed project. (5%)
11. Performs other duties and responsibilities as assigned.

Physical Demands

• Standing : Occasionally
• Walking : Occasionally
• Stairs : Rarely
• Sitting : Occasionally
• Climbing : Occasionally
• Balancing : Rarely
• Bending/Stooping : Rarely
• Kneeling : Rarely
• Squatting/Crouching : Rarely
• Reaching : Rarely
• Grip/Dexterity : Rarely
• Twisting : Rarely
• Talking : Frequently
• Hearing : Frequently
• Repetitive Motions : Occasionally
• Eye/Hand/Foot Coordination : Occasionally
• Visual Acuity : Occasionally

Working Conditions

• Extreme cold : Occasionally
• Extreme heat : Rarely
• Humidity : Rarely
• Inclement Weather : Rarely
• Heights : Occasionally
• Work Outdoors : Frequently
• Tight Spaces : Rarely
• Personal Protective Equipment (PPE) : Rarely
• Dangerous Machinery/Equipment : Rarely

ENVIRONMENTAL DEMANDS:

Physical Requirements

The incumbent must be able to climb ladders and may have to negotiate close areas, roofs, or uneven surfaces.

Work Environment

1. Occasional outdoor work is required and may expose the incumbent to all weather conditions.
2. The incumbent is subject to stress induced by trying to control project budgets many with limited funding, project deadlines, demanding clients, changing priorities, and managing multiple tasks.

Minimum

Qualifications

1. Any one or combination totaling three (3) years (36 months) from the following categories:

A. work experience in construction management, building project management or a closely related field.
B. college coursework in construction management, engineering, architecture, or a closely related discipline, as measured by the following conversion table or its proportional equivalent:
Associate Degree (60 semester hours) equals one (1) year (12 months)
90-semester hours equals two (2) years (24 months)
Bachelors Degree or higher (120 semester hours) equals three (3) years (36 months)

2. Three (3) years (36 months) of building construction management and/or building project management experience comparable to the lower level of this series.

Knowledge, Skills and Abilities

1. Extensive knowledge of maintenance, repair, as well as remodeling/construction techniques and procedures.
2. Extensive knowledge of standard construction practices and craft jurisdictional guidelines.
3. Working knowledge of applicable building codes, University Facilities Standards, and University procedures and guidelines.
4. Working knowledge of institutional purchasing and accounting procedures.
5. Skill in supervising, organizing, and coordinating the work of others.
6. Skill in monitoring use of construction products, materials, and procedures and building craft jurisdiction.
7. Working knowledge of design in architectural, structural, electrical, plumbing, and mechanical engineering and the ability to read and interpret engineering drawings and specifications.
8. Ability to express information on any phase of project work in written or oral form which can be readily understood by technical and non-technical personnel.
9. Ability to prioritize and manage multiple tasks simultaneously.
10. Working knowledge of current software and procedures related to project management, including scheduling, and estimating tools.

Complexity

Project coordination often requires detailed analysis of existing conditions and considerations of many construction options, guided by insight and creativity. Though there are similarities, almost every project present unique features which must be accommodated. The incumbent must occasionally make decisions on the site of active construction projects to deal with unforeseen conditions. The incumbent must be able to simultaneously manage numerous diverse assignments and responsibilities.

Scope and Effect

The job can affect many students, faculty, staff, and campus visitors because the incumbent may oversee repair, maintenance or remodeling projects in any of the many campus facilities.

PERSONAL RELATIONSHIPS:

A. Personal Contacts

The incumbent makes personal computer and telephone contacts with people from all branches of the University including Purchasing, Accounting, and other staff across campus, as well as other F&S employees including crafts people, engineers, accountants, and other support staff. The incumbent also contacts vendors, manufacturers, and contractors.

B. Purpose

The contacts are made to collect and provide information for projects and services, to respond to comments and inquiries and to coordinate the activities of others.

Appointment Information

This is a 100% full-time Civil Service Construction Project Coordinator II position, appointed on a 12-month basis. The expected start date is as soon as possible after June 30, 2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on June 30,2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray @ email: . For questions regarding the application process, please contact

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at , or by emailing