Accounting/administrative Assistant

7 days ago


Rockledge, Florida, United States Roswell Marine Full time

Job Summary / Objective

Essential Job Functions and Duties

  • Manage the front desk entrance by greeting visitors and directing them to the appropriate personnel.
  • Answer telephone calls in a timely, professional, and friendly manner and direct them to the appropriate department.
  • Receive, organize and distribute incoming mail.
  • Manage stock of office supplies, kitchen supplies and common rooms.
  • Prepare conference rooms for scheduled meetings.
  • Provide clerical support to the accounting department for various A/P and A/R tasks, including:
  • Code payables invoices
Coordinate invoice approvals with appropriate personnel

Invoice and confirm outgoing shipments at shipping dock-Receive incoming inventory-Process warehouse transfers-Enter sales orders from customer PO's and incoming orders-Receive and post payments; follow up on aged receivables-Send customer invoices and statements Provide administrative support and materials to various departments and functions, which may include shipping/receiving, marketing, sales, design/engineering, human resources, customer service and finance.


  • Other duties as assigned

Required Competencies- Extensive knowledge of office management procedures.- Excellent verbal and written communication skills.- Excellent interpersonal and customer service skills.- Excellent organizational skills and attention to detail.- Excellent time management skills with a proven ability to meet deadlines.- High attention to detail.

  • Experience with inventory software

Required Education and Experience

  • High School Diploma 35 years experience with A/P and A/R functions

Preferred Education and Experience

  • Associates Degree (preferred)

Additional Eligibility Requirements

  • Post Offer Background check and drug screening may be required

Work Schedule / Travel (select correct options or update accordingly)**- Normal office hours are Monday - Friday, 8AM - 4:30PM

Physical Requirements (select correct options or update accordingly)**- Prolonged periods of sitting at a desk and working on a computer.- Full-time Onsite Required

  • Must be able to lift up to 25 pounds.

Direct Reports- None

Other Duties


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

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