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Accounting/administrative Assistant
7 days ago
Job Summary / Objective
Essential Job Functions and Duties
- Manage the front desk entrance by greeting visitors and directing them to the appropriate personnel.
- Answer telephone calls in a timely, professional, and friendly manner and direct them to the appropriate department.
- Receive, organize and distribute incoming mail.
- Manage stock of office supplies, kitchen supplies and common rooms.
- Prepare conference rooms for scheduled meetings.
- Provide clerical support to the accounting department for various A/P and A/R tasks, including:
- Code payables invoices
Invoice and confirm outgoing shipments at shipping dock-Receive incoming inventory-Process warehouse transfers-Enter sales orders from customer PO's and incoming orders-Receive and post payments; follow up on aged receivables-Send customer invoices and statements Provide administrative support and materials to various departments and functions, which may include shipping/receiving, marketing, sales, design/engineering, human resources, customer service and finance.
- Other duties as assigned
Required Competencies- Extensive knowledge of office management procedures.- Excellent verbal and written communication skills.- Excellent interpersonal and customer service skills.- Excellent organizational skills and attention to detail.- Excellent time management skills with a proven ability to meet deadlines.- High attention to detail.
- Experience with inventory software
Required Education and Experience
- High School Diploma 35 years experience with A/P and A/R functions
Preferred Education and Experience
- Associates Degree (preferred)
Additional Eligibility Requirements
- Post Offer Background check and drug screening may be required
Work Schedule / Travel (select correct options or update accordingly)**- Normal office hours are Monday - Friday, 8AM - 4:30PM
Physical Requirements (select correct options or update accordingly)**- Prolonged periods of sitting at a desk and working on a computer.- Full-time Onsite Required
- Must be able to lift up to 25 pounds.
Direct Reports- None
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
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