Office Assistant
1 week ago
Our client is seeking an Office Assistant to support their Denver office.
Responsibilities:
- Scan and process legal mail for multiple attorneys
- Sort and distribute incoming mail and packages
- Prepare outgoing mail and packages for shipment
- Maintain accurate records of all incoming and outgoing mail
- Answer phones, greet and direct clients and guests, adhering to security protocol
- Conference room management, including scheduling conference rooms and maintaining appearance and supply levels
- Coordinate catering
- Maintain the overall cleanliness of kitchens, supply rooms and conference rooms
- Keep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence
- Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing
- Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
- Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
- Ensure the integrity and confidentiality of all records
- Maintain inventory of office supplies and materials, including those specific to the mailroom supplies
- Perform other duties as assigned by Management and/or Team Leaders
- Previous experience in an administrative or mailroom role preferred
- Familiarity with office management procedures and equipment
- Proficiency in MS Outlook or similar software for email, calendar, and document management
- Proficiency in MS Word
- Strong organizational skills
- Ability to work under pressure and manage multiple tasks
- Customer service experience
- Dependable and reliable
- People-oriented and enjoys group work
- Adaptable and flexible with a capacity to shift directions frequently
- Detail-oriented with a focus on precision
- High tolerance for stress, thriving in high-pressure environments
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