Police Records Specialist

2 weeks ago

Azusa, California, United States City of Azusa, CA Full time
Summary of Benefits

$1,500

  • Monthly Flexible Benefit Plan Contribution for Medical Benefits, Bilingual Incentive Pay, Longevity Pay, City Paid Deferred Compensation, City Paid Health Retirement Account, Tuition Reimbursement Program & so much more

RECRUITMENT SCHEDULE
Online applications will be accepted beginning

Wednesday

, May 8, 2024,

for a minimum of 5 business days.

Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice on the day the department's needs are met.

The eligibility list established from this recruitment may be used to fill future vacancies.

REQUIRED ATTACHMENTS WITH RESUME

RESUME
Detail your

experience ,

education , and

training

relevant to the position.

Your application should cover your employment history for at least the past ten years (if employment history extends to 10 years or more).

List your most recent experience first.
Include at

least three professional references

(do not include relatives as references).

TYPING CERTIFICATE
A valid typing certificate is required at the time of application.
The certificate must verify a typing speed of

40 NET words per minute.
The certificate should not be dated later than 12 months from the date of application.
It must indicate the source of the

in-person test facility

and confirm that the typing test was a

five (5) minute timed test.
Failure to comply with these requirements may result in disqualification from the position.

POSITION DESCRIPTION


Under general supervision, performs a variety of specialized administrative support tasks involving the development, maintenance, retention, transition, and retrieval of Police Department records; prepares, maintains, and updates a variety of records, documents, and reports; performs related duties as required.


CLASS CHARACTERISTICS


The Police Records Specialist is the journey-level classification providing administrative support in the preparation and maintenance of police records within the Police Department.

This classification is distinguished from the Senior Police Records Specialist by the performance of routine and varied duties in records processing.

The Senior Records Specialist performs difficult and complex responsibilities that require substantial knowledge of police records processing and records policies and procedures.


SUPERVISION EXERCISED
Receives supervision from the Police Records Supervisor and/or their designee. Exercises no supervision.

ESSENTIAL FUNCTIONS


Transcribes, types, and otherwise processes a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms; operates a variety of automated systems to create or revise computer files.

Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations.

Operates computer to enter, modify, and retrieve data such as stolen and recovered property, driver's license and vehicle registration information, warrants, and detective supplements; conducts record checks and researches files for requested information.

Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records as appropriate; performs file searches to locate missing records; issues permits according to prescribed procedures.

Accepts bail; receives fees; prepares receipts, standard forms, and records in accordance with established procedures; balances and submits daily cash deposits.

Performs a variety of general administrative support tasks, including preparing correspondence, bulletins, lists, and standard forms; may sort and distribute mail; may prepare simple reports; may post and tabulate numeric data.

Respond to, review, and process requests for police records and public records, per department procedures, the Public Records Act, and laws and codes that regulate the release of information.

Assists in responding to Subpoena Duces Tecum and other court processes regarding the release of information.
Provides initial training of various tasks for Records Bureau personnel and provides ongoing training as required.
Assists in providing quality assurance controls and monitoring for various computer data entry and retrieval systems.
Performs related duties as required.

QUALIFICATIONS
Education and/or Experience

Education

:

HS/GED.
Experience

:

One (1) year of general administrative support experience, including tasks in record development and maintenance and in interacting with the public.

Licenses or Certification

Possession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record.
Knowledge, Skills, and Abilities

Knowledge

Office methods and procedures.
Office machines and equipment.
Use of computers and applications.
Ability

Excellent oral and written communication skills.
Enter data at an acceptable rate.
Work with diverse people from a variety of cultures and backgrounds.
Work independently.
Explain and apply policies and procedures.
Interpret and apply laws (i.e., Public Records Act), rules, regulations, procedures, and policies.
Research and locate information.
Resolve customer service problems effectively and tactfully.
Write reports and keep accurate records.
Understand and follow verbal and written directions.

MARGINAL FUNCTIONS
These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability.

Environmental Conditions

Work is performed primarily in a standard office setting.
Required to work extended hours, including evenings and weekends, from time to time.
Physical Conditions


Prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.

Grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard.
Near and far vision in reading written reports and work-related documents.
Acute hearing is required when providing phone and personal service.
Lift, drag, and push files, paper, and documents weighing up to 20 pounds.
Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Applications will be reviewed, and those candidates whose applications indicate that they are most qualified will be invited to continue in the process.

The selection process may consist of an Application Evaluation (Qualifying), Written Exam, and/or Panel Oral Interview.
The City of Azusa is an equal-opportunity employer that is committed to inclusion and diversity.

The City does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service.

The City is dedicated to making its programs, services, and activities accessible to individuals with qualified disabilities.

If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact Human Resources at prior to the filing deadline.

We will attempt to reasonably accommodate applicants with disabilities upon request.
For any recruitment inquiries, please contact Faith Small, Human Resources Specialist I, at or

THANK YOU FOR TAKING THE TIME TO APPLY FOR A CAREER OPPORTUNITY WITH THE CITY OF AZUSA
#J-18808-Ljbffr

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