Commercial Invoicing Assistant

3 weeks ago

Gallatin, Tennessee, United States Servpro Industries Full time


What we offer Excellent health benefits plan, which includes medical, vision and dental options 401(k) with company match Company profit sharing plan Generous paid time-off and paid holidays Paid parental leave Company-paid mental health benefit through Headspace 2 free on-site fitness rooms Employee Assistance Program Employee Resource Groups Personal and professional development program Job Summary The Commercial Invoicing Assistant actively and consistently supports all efforts to simplify and enhance the Franchise/customer experience.

Major Duties and Responsibilities Track in excel all invoicing procedures by client as to what is needed per their request.

Knowledgeable on all work order systems that require uploads for invoicing. Work with One Note to get data needed for special client request. Work with supervisor to assist with new clients and special requests. Run any special reports required by National Accounts and Commercial Clients. Be the liaison between Accounting, Commercial Clients, and the franchises. Run accounting department reports as requested. Responsible for keeping the Policy & Procedures for position accurate and up to date. Make sure accounting phones are always covered, including breaks and lunches. Assist with special projects as assigned.

Required Qualification (Knowledge, Skills, and Abilities) Ability to read, write, and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straightforward, and professional manner.

Related Accounting experience a plus. Strong problem-solving and troubleshooting skills. Highly organized and proficient in multi-tasking. Proficient in Adobe and Microsoft Office. Ability to provide thorough reports and documentation of multiple activities. Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, etc. Must be flexible with high reliability and able to maintain strict confidentiality. Ability to work independently and on a team within a fast-paced environment High school diploma or GED equivalent required. Working Conditions Fast-paced, high pressure office environment. Standard working hours, based on a 40 hour work week. Additional working hours required as needed to complete assignments and projects on schedule. Minimal travel as required for business needs.

About SERVPRO For more than 50 years, SERVPRO has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada.

Our 2,200 individually owned and operated franchises are supported by our dedicated headquarters team.

We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together.

SERVPRO is an equal opportunity employer.

All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.

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